HR Administrative Assistant (Benefits & Compensation)

Job Type:

HR Administrative Assistant (Benefits & Compensation)

Under limited supervision, performs moderately complex to highly complex administrative duties using standard policies, procedures, and guidelines. The HR Administrative Assistant (Benefits & Compensation) works independently to provide high-level support in carrying out assignments. The employee has a full understanding of most guidelines and processes, and exercises judgment when handling the work. These duties are performed in a hybrid environment either in a RAND office or remotely.

DUTIES AND RESPONSIBILITIES:

Benefits: Provides support with benefit carrier billing and reconciliation, compliance notices (e.g., Initial COBRA, new hire notices according to state requirements, etc.), Family Medical Leave Act (FMLA) designation letters, and annual open enrollment (e.g., special handling of retirees, leaves of absences, and Intergovernmental Personnel Act (IPAs)). Assists with tracking returned mailings and reconciliation of address corrections, benefit documentation filing and management, and other duties as assigned.

Compensation: Provides administrative support in updating working titles and preparing memos, prepares position pay memos, and maintains various compensation-related tracking logs in Excel. Supports the administration of the Spotlight recognition award program, including tracking and monitoring the program budget and notifications, as well as providing support for the annual Medal Awards program. Maintains salary survey logs and monitors submission deadlines to ensure timely submissions. Processes compensation-related invoices and submits them to accounts payable. Performs other related duties as assigned.

• Coordinates vendor/consultant meetings, travel arrangements, and completes expense reports for both Benefits and Compensation functions.

• Serves as backup support to other Human Resources administrative functions.

May perform any or all of the following duties:

• Performs a variety of moderately complex to highly complex administrative support duties including but not limited to providing high level administrative or operational tasks by handling correspondence, responding to emails, and resolving inquiries, preparing proposals and documents, and establishing and maintaining information flow, files, and records. Assists in monitoring budgets, and coordinating and escorting of visitors, and performs as support staff mentor and/or as a technical resource.
• Assists staff in various activities such as coordinating information flow, preparing materials for distribution, handling and processing sensitive materials, and reviewing/proofreading, and processing proposals, documents, reports, and files.
• Assists in substantive communication with clients, advisory boards, and related activities. Schedules and maintains calendars, meetings, travel arrangements and itineraries, and processes travel reimbursements. Coordinates and plans on-site and off-site meetings, conferences, and events.
• Other duties as assigned.

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Project), Adobe, and required. Proficiency in Vision preferred.
• Excellent written and verbal communication skills required.
• Strong organizational and multitasking abilities required.
• Attention to detail and problem-solving skills required.
• Ability to work independently and as part of a team required.
• High level of integrity and professionalism required.
• Adaptability and willingness to learn new processes required.

Experience:

2 years minimum experience; 3 to 5 years preferred

Education Requirements:

Minimum: High School; Preferred: BS/BA

Location:
Pittsburgh, PA or Washington, DC (Arlington VA)

Salary Range: $55,900 - $83,200

RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate's work experience, education/training, skills, expertise; and internal equity.This position is overtime eligible. Successful candidates will be offered employment in a specific title, as determined by the candidate's education and experience. In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more.

Equal Opportunity Employer: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet