Research Finance Specialist I

This is a remote role that can be from most US states

The Research Finance Specialist I is an active member of the Mass General Brigham Central Research Management office and is one of the primary points of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women's Hospital, Massachusetts General Hospital, and other institutions within Mass General Brigham. The Finance Specialist is committed to identifying and adhering to best practices in grants and contracts administration while upholding the highest standards of integrity and fiduciary responsibility. The Finance Specialist I will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham's distinguished research community and collaborators in their pioneering efforts in science and medicine.

With guidance from his/her manager and team members; the Finance Specialist I actively manages the subcontract payments related activity of the grants. As a primary contact for departments and outside collaborators, the Finance Specialist facilitates the process of subcontract invoice distribution, coding, approvals, payments, and inquiries. This position is also a key member of the team who provides considerable support to the fiscal administration of a variety of grants and contracts from federal and non-federal sponsoring agencies. Included in these responsibilities are reviewing incoming subcontract invoices to ensure accuracy and compliance, initiating the approval process within the Insight system, payment inquiries, and escalating issues as needed. The Finance Specialist will act both independently and as a member of a dynamic group to achieve the goals of the Sub Invoice Processing Team and of Mass General Brigham Research Management overall. The volume and complexity of the work are commensurate with experience, and the opportunity exists to take on a greater and more in-depth workload with successful performance.

Principal Responsibilities:

• Review incoming subcontract invoices (1000 to 1200 monthly) to ensure accuracy and compliance.
• Confirm the following: fully executed agreement on file, invoice format is detailed, current and cumulative costs tally correctly, expenses are aligned with the budget period, expenses do not exceed the budgeted amount
• Code invoices, scan, upload, and create deliverables for invoices in the Insight system
• Contribute to system enhancements, testing, training, and delivery
• Maintain subcontract invoice process through daily reports; track and analyze progress
• Maintain an accurate contact list for Department Administrators
• Resolve new invoice revisions with collaborating institutions
• Escalate any technical invoice disputes, as needed.
• Follow up on outstanding high-risk approvals from department administrators
• Respond to subcontract invoice inquiries - BWH, MGH, IHP, MCL, SHR
• Work with RF team members on the collection of all subcontract invoices at the time of FSR
• Provide superior customer service.
• Ensures that awards/accounts are managed in a fiscally responsible manner and in full compliance with all applicable rules and regulations established by both the sponsor and as well as all pertinent Mass General Brigham policies.
• Work closely with Accounts payables to ensure invoices are paid and any issues resolved timely.
• Perform other duties or special projects as required.
• Assume additional responsibilities as assigned.

Qualifications

• Bachelor's degree and/or equivalent preferred.
• Experience working with a high volume in a fast paced environment.
• Strong attention to details and follow up skills.

About Us:

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.

Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.