Federal Work Study - Trauma Surgery Division, Office Assistant

East Carolina University

United States, North Carolina, Greenville

Nov 07, 2024

Position Details

Position Information

Advertising Department	SURGERY--TRAUMA
Academic Term/Year	FALL 2024/SPRING 2025
Position Title	Federal Work Study - Trauma Surgery Division, Office Assistant
Posting Number	06603
Position Number	06603
Student Job Category	Student - Federal Work Study On-Campus
Number of Vacancies	1
Job Description	ECU's Department of Surgery, Division of Trauma and Acute Care Surgery is currently seeking to hire a Federal Work Study student as an Office Assistant to assist the Trauma Fellowship Coordinator for approximately 10-15 hours/week (days can vary). The Office Assistant will provide administrative support to the Surgical Critical Care and Acute Care Surgery Fellowship Program at ECU Brody School of Medicine. This role is ideal for a detail-oriented, organized, and proactive work-study student interested in gaining experience in a medical or academic setting. The position involves assisting with a variety of clerical tasks, managing program-related documentation, and supporting program staff and fellows. Key Responsibilities: 1. Administrative Support: Perform routine clerical duties including filing, photocopying, scanning, and data entry. Assist with the preparation and organization of program materials and documents. Manage scheduling and coordination for meetings, appointments, and events. 2. Communication: Draft and proofread correspondence, reports, and other documents as needed. Assist in the coordination of communication between program fellows and faculty. 3. Data Management: Maintain and update electronic and paper files, ensuring accuracy and confidentiality. Help with tracking and managing program-related data and records. Assist with generating reports and summaries for program reviews and meetings. 4. Miscellaneous Tasks: Perform other administrative tasks and special projects as assigned by the program coordinator or director. Support fellow and staff needs, addressing issues or concerns in a timely manner. Training and Supervision: The Clerical Assistant will receive training on specific tasks and systems used in the Surgical Critical Care and Acute Care Surgery Fellowship Program. Regular supervision and feedback will be provided by the Program Coordinator or designated staff member.
Preferred (Majors, Experience, GPA, etc.)	Skills: Strong organizational and time-management skills; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); effective written and verbal communication. Attention to Detail: High level of accuracy and attention to detail in all tasks. Confidentiality: Ability to handle sensitive information with discretion and confidentiality. Interpersonal Skills: Ability to work well with diverse groups of people including fellows, faculty, and administrative staff. Experience: Previous office or administrative experience is a plus, but not required.
Special Instructions to Applicant	Please upload your resume, unofficial copy of transcript, Federal Work Study authorization form, and availability online. *To be ELIGIBLE for FEDERAL WORK STUDY POSITIONS, students MUST QUALIFY and RECEIVE an AWARD from the ECU Financial Aid Office (Old Cafeteria Complex, 252-328-6610.)*
Quick Link for Direct Access	https://ecu.peopleadmin.com/postings/74492
Open Date	09/03/2024
Close Date	04/01/2025
Open Until Filled	No
AA/EOE	East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.