Surgical Pathology Coordinator

Clinical Support Duties:

* This position includes a high level of responsibility for all aspects of organization and facilitation of requests for review of patient tissues slides and/or blocks. It also has a significant need for interfacing with multiple individuals and institutions.

* Process requests for NWH slides for outside review: receive, log, and process requests via phone, fax and email, responding promptly and efficiently to all requests.

* Facilitates the sending of medical renal biopsies via Hot Cars.

* Collaborate with outside pathologists, research clinicians, and patients to process all requests for NWH block/slide requests. Retrieves materials on-site and from the outside storage facility, Access Corporation. Tracks materials released to internal and external parties.

* Maintains a good professional relationship with outside storage facility, Access Corporation, as it pertains to daily retrieval of pathology slides and paraffin blocks, and the ongoing archiving of materials. Includes maintaining the database and all activities associated with organizing, labeling, and tracking stored/requested items.

* Orders, picks up and facilitates the handling of materials (e.g., slides, blocks, and reports) used for conferences, research projects, and clinical trials. Maintains delivery logs, shipments and consults requests.

* Runs reports on consult materials requested for IHC Lab sent outs.

Non-Clinical Duties:

* Responsible for daily handling, filing, tracking, and retrieval of diagnostic slides to Neo Genomics and for MGH Snapshot. Must be able to verify status of all cases upon request.

* Responsible for the daily log-in of cases returned with slide archive receipt.

* Pull and give monthly QA slides to assigned pathologist.

* Delivery of all Oncotype results to the Pathologist and uploading results to patient charts in Epic.

* Prepare slides to be transported to offsite storage when necessary (includes record-keeping of all material sent-to off-site storage).

* Prompt archival of consult unstained slides.

* Keeps log of autopsy cases and facilitates calling MGH for updated reports and faxing of reports to appropriate clinicians.

* Files, faxes, emails, and photocopies.

* Prepares materials for couriers, ground, and express shipping.

* Facilitates legal cases.

* Flags all tumor cases.

* Performs all other duties and responsibilities as directed.

Education

* High School Diploma or GED required.

* Associates Degree preferred.

Experience

* Minimum 2 years applicable experience in a healthcare or laboratory setting required.

* Understanding and use of intermediate medical terminology required.

* Experience using CoPath - preferred, but not required.

* Experience using EPIC - preferred, but not required.

Job Knowledge and Skills

* Basic computer skills; Word, Excel, PDF etc.

* Ability to complete multiple tasks throughout the day

* Verbal phone skills

* Strong organizational skills

* Ability to manage work in a dynamic operating environment

Newton-Wellesley Hospital will provide equal employment opportunities to all applicants and employees without regard to race, color, religion, gender age, national origin, disability, marital status, genetic information, veteran or active military status, gender identity or expression, or sexual orientation.