General Mgr Procurement- OPEX

At Ports America, the General Manager of Procurement - OPEX is responsible for reviewing and leading the improvement of the procurement process initiatives for Ports America enterprise - wide. Key objective of this role will be to improve financial controls and visibility, align, and standardize the procurement process across the organization, including proper segregation of duties and an auditable approval process, improve vendor sourcing through leveraged buying resulting in a sustainable reduction of Ports America's operating and SG&A cost, and tracking vendor/supplier performance and service. This role is accountable for developing and implementing a strategic centrally coordinated procurement plan and philosophy that forecast cost efficiencies and process improvement over the short term and long term.

In addition, this role will enforce the Procurement policy, AFE process, authority guidelines, and ensure materials, supplies, and spare parts are purchased within the guidelines for price, quality, and delivery. The role will supervise the Procurement team and provide support for Engineering and Terminal equipment purchasing and renting processes, including Safety, IT, and general consumables.

Essential Duties:

Direct and coordinate activities of the corporate Procurement staff and site-specific Procurement personnel engaged in purchasing and distributing materials, equipment and supplies using a central-led strategy.

• Collaborate, support, and drive alignment with site-level operational leaders to ensure long-term buy-in.
• Partner and provide on-the-ground support to all sites to deploy all planning tools, parameters, and best practices.

• Provide supervision and direction for the Procurement staff to include the following:




• Recruit, interview, select and coach qualified candidates for department staffing needs.
• Provides direction and instruction to subordinate and indirect staff, providing regular feedback and regular appraisals.
• Develop/Participate in career plan development for staff.
• Maintain up-to-date information and knowledge on new developments in Procurement.
• Seek best practices within the industry to ensure continuous improvement within the department.
• Prepare manuals regarding purchasing systems and procedures.




• Interact with key members of Management throughout the Ports America Enterprise daily to ensure the most effective and responsive procurement process.
• Work with Head of Procurement and Head of Engineering to develop Procurement Department strategy and KPI's annually and long term.
• Acts as a change agent for immediate and long-term process improvement.
• Continuously challenge the status quo of existing vendor relations and work with vendors on efficiency improvements to reduce cost.
• Locate and maintain suppliers that provide high quality products and services at a better price while maintaining the highest code of ethics and conduct.
• Evaluate and manage vendor performance with metrics and grading protocol that includes quality, delivery, contract adherence and overall customer service.
• Collaborate on Capital Expenditures with stakeholders to ensure compliance, terms and request for proposals are conducted.
• Apply negotiation and purchasing techniques to ensure quality, price, delivery, and service with all national vendors.
• Assist sites with negotiations with major local vendors as needed.
• Oversee the preparation and issuance of purchase orders and change notices.
• Review and approve invoices in AP system and close out documents in MAINPAC.
• Prepare a variety of financial reports, weekly and monthly. Verifies statistics generated, to ensure accuracy and address any noted corrections.
• Coordinate the year-end inventory count with appropriate departments and external auditors to observe and test.
• Assist accounting with the monthly close and year-end audit regarding price testing and invoice control.
• Support implementation of MAINPAC EAM Software Enterprise wide.
• Streamline processes within Procurement and Engineering Enterprise wide.
• Conducts sporadic audits and process reviews.
• Other duties as assigned.
• Travel: 25%

Minimum Qualifications:

• Bachelor's Degree in Business, Supply Chain or related discipline.




• Will consider experience in lieu of education.




• 10+ years of purchasing experience, preferably for a container terminal operation, transportation/logistics, construction, or related industry.
• 10+ years of supervisory experience within a purchasing function.

Preferred Qualifications

• Extensive knowledge of procurement practices and principles.
• Working knowledge of managerial and leadership principles, with the ability to influence other management team members and lead a department of technically proficient individuals.
• Preferred thorough understanding of MAINPAC applications/ or purchasing system for purchasing/inventory and financial reporting.
• Demonstrated negotiation skills.
• Strong internal customer service focus.
• Experience using computerized MAINPAC or other software system(s) in use in the department or company.
• Excellent analytical skills, including the ability to extract, compile and analyze data, and Excel spreadsheet proficiency.
• Lean Six Sigma Certification a plus.

Physical Working Attributes:

• Work in an environment with moving objects and machinery
• The environment may be hazardous to persons unable to see or hear fast moving heavy equipment.

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

If you require additional information about our comprehensive data privacy policy https://artifacts.portsamerica.com/pdf/Applicant%20Privacy%20Notice.pdf, we invite you to contact us via email at human.resources@portsamerica.com.

Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.