Clerical Assistant 3

If you are a seasoned administrative professional with a keen eye for detail and excellent communication and computer skills, this could be the perfect opportunity for you to elevate your career. The Department of Environmental Protection is on the lookout for qualified individuals to fill the role of Clerical Assistant 3. Do not miss your chance to become a part of our dedicated team-submit your application today!

In this role, you will be responsible for delivering comprehensive administrative support to the Clean Water Program while also serving as the lead worker for the program within the Southwest Regional Office. Your duties will encompass providing administrative assistance to the Clean Water staff in the region, as well as supporting the Air Quality Program, Waste Management, and Environmental Cleanup Program. This will involve overseeing the distribution of clerical tasks, which include managing mail, processing permit applications, following up on incomplete applications to ensure adherence to processing deadlines, submitting items to the PA Bulletin, handling OnBase submissions, managing check transmittals, and providing phone coverage. Additionally, you will be tasked with training staff on specific Department of Environmental Protection (DEP) programs such as eFACTS, WMS, PADWIS, and OnBase, along with general training in Microsoft Word, Excel, Outlook, and Adobe Pro.

You will also conduct administrative and preliminary technical reviews for various permit types, including NPDES/WQM Part II and Water Allocation permits. These reviews will require you to independently assess the type of water allocation application (whether it is a modification, main, or subsidiary), assign permit numbers, log applications into the eFACTS and/or WMS systems, update client and site information, and generate letters for completeness reviews. Furthermore, you will be responsible for submitting notifications for permits, hearings, and public meetings to the PA Bulletin, as well as generating requests for comment letters and tracking their responses within the eFACTS system.

In addition to these responsibilities, you will address inquiries from design engineers regarding the application process, the classification of applications, and the content required for submissions. You will review permit reports on a weekly basis, communicating any changes in applications to the Technical Services Chief and Program Manager, and collaborating with permit reviewers to ensure that application statuses remain on schedule. Your role will also involve data entry into the eFACTS and WMS application processing systems, troubleshooting any issues that arise between eFACTS and PADWIS, which may include updating eFACTS and establishing connections between clients, sites, and primary facilities, while coordinating with IT staff from the Central Office as necessary. Lastly, you will act as the Site and Client Verifier for the Southwest Clean Water Program, creating new sites and clients as required.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time up to 2 days a week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $39,785 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (commonwealth title); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements will eliminate you from consideration for this position.

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

• 711 (hearing and speech disabilities or other individuals).

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  1. your score may be lower than deserved.
  2. you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.