Project Coordinator

This 75% position is for a Project Coordinator (Project Policy Analyst 2) role within the Early Psychosis Clinical and Research Programs at the UC Davis Medical Center. The Early Psychosis Clinical and Research Program seeks to provide training and technical assistance (TTA) as well as outcomes data collection support to early psychosis (EP) programs across California. This program involves collaborations across the state as well as with other US and international entities. The incumbent will assist UCD and collaborating team members with the implementation, operation, and data collection for EP programs, particularly with regard to peer support services and meaningful representation of lived experience within service settings and ensure the network of EPI-CAL programs receive specialized training to provide high quality, evidence-based services. The incumbent will perform a range of duties, including scheduling meetings, sending communications, tracking training attendance, organizing calendars, tracking time allocated to various contracts to report for invoicing, event planning assistance, assisting faculty and staff during events that require travel (within or outside California), facilitating meetings, taking meeting notes, managing billing, ordering, and reimbursement requests, and other administrative support for the activities. The incumbent will play a key advocacy role on the Lived Experience Integration team, an initiative of EPI-CAL. The incumbent will support team projects such as the Lived Experience Advisory Council, internal quality review, various research projects, and use social media platforms, such as Discord, to disseminate knowledge related to inclusion of mental health service user perspectives in clinical research and practice. The incumbent will also have opportunities to help develop and implement research protocols.

Apply By Date: November 17, 2024 at 11:59pm. Interviews and recruitment process may occur at any time.

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

Minimum Qualifications

• Associates degree OR at least 2 years of demonstrated experience working in a project coordination/administrative role.
• Direct personal experience in treatment for psychosis
• Demonstrated experience with project coordination, including monitoring progress toward deadlines and ensuring goals are met.
• Direct experience with mental health advisory councils either as a member of a council or an advisor for a council.
• Experience with managing calendars and schedules and coordinating meetings, events, and logistics. Knowledge and experience with online meeting platforms, such as Zoom, Skype, or Microsoft Teams.
• Writing skills to initiate, compose, word process, format, proofread and edit various professional documents and correspondences for distribution to a variety of audiences.
• Demonstrated ability to learn new platforms and software.
• Demonstrated ability to identify and record actionable items and other tasks from meetings and meeting notes, and to follow up on outstanding tasks.
• Strong communication and intrapersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
• Demonstrated ability to take initiative and problem-solve where needed.
• Organizational skills and ability to determine workload priorities to enable timely completion of tasks.
• Knowledge and demonstrated experience with various software programs such as Word, Excel, and PowerPoint.

Preferred Qualifications

• Bachelor's degree
• Experience and working knowledge of mental health practice, research, science, and programs related to psychosis care.
• Experience reviewing clinical research projects and/or training materials.

Key Responsibilities

• 80% - Project Coordination
  
  
• 10% - Early Psychosis Program Training and Event Coordination
  
  
• 10% - Invoice Tracking Support

Department Overview

The Department of Psychiatry and Behavioral Sciences has approximately 65 residents in six residency training programs and 90 faculty and staff psychiatrists and psychologists at the UC Davis Medical Center and the Northern California VA Health System. The Department provides a stimulating teaching and academic environment. http://www.ucdmc.ucdavis.edu/psychiatry/.

POSITION INFORMATION

• Salary or Pay Range: $26.82 - $47.61
• Salary Frequency: Hourly
• Salary Grade: Grade 19
• UC Job Title: PROJECT POLICY ANL 2
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 75%
• Shift Hours: Day
• Location: Behavioral Health Center (HSP048)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site
• This position is not an H-1B visa opportunity.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere