Administrative Assistant-Center for Technology Licensing

Administrative Assistant-Center for Technology Licensing

About the Center for Technology Licensing

The Center for Technology Licensing (CTL) is Cornell University's technology transfer office. We manage Cornell technologies from Cornell's Ithaca campus, Weill Cornell Medical Colleges, Cornell Tech and the New York State Agricultural Experiment Station in Geneva.CTL works with Cornell researchers to identify new technologies, protect technologies through patents, trademarks and copyrights, market and license technologies to companies and/or facilitate creation of start-up companies based on Cornell technology.

The Opportunity

The Center for Technology Licensing (CTL) is seeking a highly organized and customer-oriented Administrative Assistant to provide essential administrative support and be the first point of contact for CTL. This role requires a dedicated professional with strong organizational skills, confidentiality, and the ability to manage multiple priorities under tight deadlines.

Key Responsibilities:

• Serve as the primary contact for CTL, welcoming visitors and managing the main phone line.
• Distribute incoming mail, order office supplies, coordinate equipment maintenance with vendors, and assist in event logistics, such as tradeshow shipments and preparation of gift packages.
• Manage scheduling and meeting logistics for the Executive Director, acting as a liaison for appointments with Cornell's senior administrative staff, Deans, and various campus entities, as well as external stakeholders like alumni, inventors, and faculty.
• Arrange domestic and international travel for the Executive Director, preparing detailed travel itineraries, and handling complex expense reimbursements.
• Provide support to all CTL directors (there are 5 of them) in creating and submitting their Concur Expense Reports.
• Provide support for scheduling multi-party meetings on campus or with external partners, assisting Directors across the Life Sciences, Physical Sciences, IP, Finance, and Technology & Ventures Initiatives & Engagement groups.

This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY. This position follows a 4:1 campus-to-home hybrid work arrangement after a period of orientation and training. The remote day will be mutually agreed upon. Typical work hours are 8am-4:30pm Monday through Friday.

What You Need

We are looking for a team member who is detail-oriented, organized, technology proficient, and successful at multi-tasking. Additionally, you will:

• Hold an Associate's Degree and 2-4 years of experience or equivalent combination of education and experience required.
• Be able to demonstrate professionalism, organizational skills, excellent written and oral communication skills, and the ability to thoughtfully balance conflicting priorities.
• Have a positive service-oriented attitude and sound judgment while working with a broad and diverse range of constituents.
• Be willing to learn new things, as well as the aptitude to adapt both quickly and easily under pressure.
• Work well as a team-player, be detail-oriented, well organized, and flexible.
• Be able to work in a multi-task environment and have a creative mind with an ability to make improvements and problem solve.
• Have the ability to maintain confidentiality and handle all conversations/interactions with the utmost professionalism and a high level of customer service in addition to answering questions and directing inquiries to proper individuals in office when necessary.
• Demonstrate the aptitude to stay calm, composed and professional, under pressure.
• Be proficient in a variety of computer-based software programs and systems (Outlook, PowerPoint, Excel, and Word).
• Be passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Have experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:

• Working knowledge of Cornell University. Knowledge of Excel, Outlook, and Concur is preferred.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role
  remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• This position is based in Ithaca, New York. Employees who work remotely may receive
  multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

Visa Sponsorship is not available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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