Program Administrator, Operations

American Society of Clinical Oncology
life insurance, flexible benefit account, paid holidays, 401(k)
United States, Virginia, Alexandria
2318 Mill Road (Show on map)
Nov 08, 2024
Do you want to create a world where cancer is prevented or cured, and every survivor is healthy? Conquer Cancer, the ASCO Foundation raises funds to accelerate breakthrough research for every type of cancer, while sharing and supporting the vision of the American Society of Clinical Oncology (ASCO), the world's largest professional society for people who work in cancer care. Conquer Cancer's community of staff, donors, and affiliate organizations work to support research that delivers better treatments and cures and provides the vital resources and programs needed to deliver the highest quality, equitable patient care around the world. ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, commits to quality, and values inclusion. Our culture, ASCO Works - Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance. ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn more about Conquer Cancer, click here. To learn what it's like to work at ASCO and Conquer Cancer, click here. Who we are looking for: Conquer Cancer, the ASCO Foundation has a dynamic opportunity for a Program Administrator, Operations. We are seeking a dedicated Administrator, to oversee business operations functions that support fundraising and compliance for Conquer Cancer. If you are passionate about making a difference and desire to lead in key business operations areas that support organizational growth, then we want to hear from you! This position is hybrid, with a primary location in Alexandria, VA. We anticipate the hire to be onsite approximately 1-2 days per week. Responsibilities Review and edit grant proposals drafted by fundraising teams for compliance, including applicable rules, regulations, and guidelines Work with staff to create and/or update compliance-related content for proposal source documents for required reporting Prepare and utilize select program activity reports and other documentation used for required reporting Prepare and submit supporter-required status reports and budget and program reconciliations in a timely manner Oversee the collection and review of transparency related data and compliance regulations for transparency reporting, including the preparation and submission of transfer of value reports Support the development and delivery of staff compliance training for Conquer Cancer Develop the online financial disclosure and ensure review and sign-off by relevant teams and timely posting to ASCO and Conquer Cancer websites Manage the creation of all required portal accounts and updates to these accounts Conduct regular review of and updates for Conquer Cancer profiles on nonprofit transparency sites, including Charity Navigator, Candid (Guidestar), and others as determined Work with leadership to develop and implement SOPs, policies, and procedures Other operations and compliance tasks as needed, which may include being onsite to complete Required Education and Experience Bachelor's degree or equivalent training 3 - 4 years of related work experience Proficiency with Microsoft Office applications Preferred Education and Experience Previous work experience in nonprofits, grants management, and/or healthcare Knowledge of non-profit and general compliance issues and applications Competencies Highly organized with strong attention to details and accuracy Excellent communication skills, with the ability to clearly convey and receive information Ability to write sound, concise, and detailed documents Excellent time management skills with a proven ability to prioritize tasks and meet deadlines Flexibility to adjust to changes in work tasks and schedules Strong problem-solving skills, with ability to identify issues and find creative, effective solutions Strong interpersonal and relationship building skills Critical thinking skills with ability to see the bigger picture Ability to work independently and across multiple teams/departments Work Environment Office setting - 1 - 2 days/week Conquer Cancer Staff Meeting (as requested) Conquer Cancer Board Meeting (as requested) ADA/Physical Requirements Fast-paced office environment with extended periods seated or standing at a desk High use of computer and other office technology equipment Travel No travel requirements Generous Benefits Package: Hybrid Work Environment Open Leave Policy Paid Family Leave 13 Paid Holidays per Calendar Year Staff Appreciation Days 401(k): 7.5% Employer Contribution Medical/Dental/Vision Employee Assistance Program Fertility and Family Forming Healthcare Concierge Flexible Spending Account(s) Healthcare Savings Account Disability and Life Insurance The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. At ASCO and Conquer Cancer, our goal is to foster and encourage a diversity of thought, experience, and background in our workplace. Our organizations' culture is multi-dimensional, and we encourage our employees to leverage their unique perspectives and ideas.