Administrative Assistant

Are you looking for a rewarding career with excellent benefits?

The Town of Needham seeks applicants for the full-time position of Administrative Assistant. Under the general supervision of the Fire Business Manager, the Administrative Assistant serves as the primary staff member responsible for provision of comprehensive administrative duties for the Fire Department including customer service, office administration, bookkeeping functions, and special projects.

This entry-level position is ideal for candidates who possess knowledge of office applications, computer applications, and bookkeeping with great communication skills.

CON #25056

• Provides assistance to internal and external customers of the department, including members of the public, contractors, Town staff, board and committee members, etc., greeting visitors, answering the phone, explaining office procedures, and responding to questions within level of expertise and authorization while referring more complex issues to technical, professional or management staff.
• Complies with procedures regarding inspections and issuing of permits under the jurisdiction of the Fire Department (e.g., fire safety inspections, fire alarms, tank installation and removal, blasting permits, oil burners, smoke detector and carbon monoxide).
• Responds to requests for records and information regarding ambulance and medical billing, fire loss and incident reports.
• Provides administrative services to the Fire Chief, Assistant Chief, Fire Inspectors, and Fire Business Manager including screening calls; taking and transmitting messages; producing documents and reports; making appointments and maintaining calendar; establishing and maintaining departmental files such as confidential information and duplicate materials, and scheduling inspections for Fire Inspectors.

The following requirements may be substituted by any equivalent combination of education, training, and experience which provides the necessary knowledge, skills, and abilities required to perform the job:

• Knowledge of office administration, computer skills, basic bookkeeping, automated office systems, and procedures.
• Extensive technical or specialized training such as that which would be acquired by an Associates Degree or two years of technical or business school.
• One (1) to three (3) years of related experience.
• Ability to communicate clearly and concisely with others, both verbally and in writing with strong interpersonal and telephone skills.

To apply, please submit your cover letter and resume by clicking "Apply."

Applications will be accepted until 11:59 PM on November 22, 2024.

The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.

The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at tswanson@needhamma.gov.