Supply Chain Coordinator

Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and communities entrusted to our care. By joining Parkland, you become part of a diverse healthcare legacy that's served our community for more than 125 years. Put your skills to work with us, seek opportunities to learn and join a talented team where patient care is more than a job. It's our passion.

PRIMARY PURPOSE

The Supply Chain Coordinator is responsible for the processing, monitoring, and analyzing; and giving accurate reporting of an organizations inventory level with a focus on minimizing costs, while maintaining product availability at the right amount and supply needed in accordance with inventory cycles and organizational philosophy. Works in collaboration with the management team to meet the procedural supplies and product needs for all Parkland Health and Hospital System patients. The candidate also ensures that optimal inventory is present and ready for use by conducting daily inventory analysis to solve inventory problems. This position is also responsible for working with vendor to ensure a good relationship between vendor and the hospital.

Minimum Specifications

Education:

• High School Diploma

Experience:

• Minimum six years progressively responsible experience working in an automated inventory environment with experience in inventory, distribution and operational procedures

Equivalent Education and/or Experience:

• May have an equivalent combination of education and experience in lieu of specific education and/or experience as stated above.

Certification/Registration/Licensure:

• Valid Driver's License

Required Tests for Placement:

• N/A

Skills or Special Abilities:

• Proficient knowledge of Microsoft Office Suite, Lawson, Visio and ERP Inventory control.
• Must demonstrate proficiency in inventory control procedures and user functions of the inventory processing system.
• Ability to translate data into conclusions or actions for improvement, and experience with process improvement or LEAN methods
• Knowledge of medical supplies, supply utilization and supply standardization
• Self-motivated person who continuously strives to learn and is experienced in problem-solving, organizing and coordinating skills.
• Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision.
• Proficient math skills and logical reasoning.
• Must be able to multitask, goal oriented and deal with frequent change.
• Able to establish and maintain long-term customer relationships, build trust and respect by consistently meeting and exceeding expectations.
• Knowledge of Joint Commission and state regulations for acute care facility
• Demonstrate excellent written, verbal, interpersonal and communication skills to communicate effectively with hospital employees of all levels and vendors to resolve materials problems.

Responsibilities:

1. Responsible for planning and reporting on the progress of inventory reduction initiatives and championing inventory issues throughout Parkland Health & Hospital System, including off-site locations to maintaining system accuracy for all inventory.
2. Ensure product stock is adequate for all distribution channels and can cover direct demand from customers.
3. Locates alternative sources of supplies through research with other vendors or hospitals to ensure timely supply of needed products
4. Executes multiple functions required to procure new products, deplete former versions, and address excess and obsolete inventories.
5. Communicate with warehouse supervisor about current stock and potential issues with orders and keeps management informed of any significant problems with stock-outs, manufacture backorders, recalls and obsolete products. Assists in the planning and coordination of End of Year Inventory
6. Assists in cycle count completion and performs related discrepancy research.
7. Interfaces with departmental personnel to verify correct orders are placed and monitors usage and sourcing.
8. Review and maintain the current inventory counts as required to ensure that overstocks are minimized and that the redundant and obsolete products are disposed and removed in accordance with prescribed methods. - Demonstrates knowledge of Materials Management regarding transfers and issues from warehouse to other sourcing methods and conduct daily analysis to forecast potential inventory issues.
9. Assumes responsibility for ensuring the effective and timely start/completion of all trials and conversions, applying knowledge of product and usage to assist with timelines.
10. Interface lead as it relates to catalog change for products to communicate changes to on-site and off-site customers.
11. Coordinate deliverable schedules for conversions and trials, project timelines, and shares concerns about deliverables, timelines, and other issues with management and clinical staff.
12. Acts as liaison between Material Services and Value Analysis for all product trials and conversions and proactively manages the sourcing with contracted vendors.
13. Review reports to maintain status of all purchase orders on weekly basis and work with purchasing department ensuring compliance of established timelines.
14. Collaborate with Informatics team to generate and review reports determining basic characteristics, such as origin and report flow, format, frequency, distribution and purpose or function of report.
15. Regularly analyze and report out on inventory risks, evaluate trends, and vendor strategies in order to meet fill rates and control inventories using reports and metrics.
16. Conduct analysis of data to check for trends and patterns to identify current Medical Surgical distribution and sourcing performance and recommend strategy to address and mitigate risk.
17. Investigate discrepancies in the warehouse inventory system and report findings and recommend improvements. . - Collaborate with clinical departments and vendors to examine processes or issues that negatively impact inventory management while recommending corrective actions as needed.
18. Performs special projects and produces special project reports as requested by the supervisor.
19. Demonstrate professionalism at all times, having a positive attitude and displays integrity and excellence in all tasks.
20. Identifies opportunities for improvement and provides suggestions to improve work flow, cut costs and increase efficiencies.
21. Serves on various interdisciplinary committees and attends various departmental and interdepartmental meetings as assigned.
22. Respond to email correspondence, attends meetings and participates in planning discussions as needed.
23. Provide assistance and direction to colleagues and subordinates as required.
24. Perform related duties as assigned or as situation dictates

Parkland Health and Hospital System prohibits discrimination based on age (40 or over), race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, national origin, marital status, political belief, or veteran status.As part of our commitment to our patients and employees' wellness, Parkland Health is a tobacco and smoke-free campus.