Business Specialist

Rutgers University

United States, New Jersey, New Brunswick

Nov 13, 2024

Position Details

Position Information

Recruitment/Posting Title	Business Specialist
Job Category	URA-AFT Administrative
Department	SEBS - Business Office
Overview	The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics. In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Business Specialist for the School of Environmental and Biological Sciences. This position directs all financial and business matters for all funding sources related to teaching, research, and outreach for the Departments. Funding sources include state-budgeted, Hatch, designated, restricted, and endowed. Among the key duties of the position are the following: Provides planning, coordination, and budget development for State operational funds (AES, IDR), grant and contract funds, unrestricted funds, and faculty start-up accounts. Reviews all expenditures for funding availability and appropriate programmatic support of the department's strategic mission and objectives. Ensures that all financial activity complies with state, federal, and University regulations and with requirements of individual granting agencies. Exercises independent judgment and applies accounting and finance concepts, theories, practices, rules, and principles to all grant/development activities within the unit. Provides recommendations for making business decisions to faculty and Chair/Director. Analyzes account data and provide financial reports by individual faculty and departmental planning. Works with Technical Director and Principal Investigators of Center of Ocean Observing Leadership (COOL) within the Department of Marine and Coastal Sciences (DMCS) to ensure the departments financial activity is meeting institution goal and standard. Extracts and compiles financial data from various sources to avoid potential deficits and ensure all expenditures are in compliance with Rutgers and sponsor guidelines, as well as processing purchasing requests and ensuring payments and invoicing are submitted accurately and in a timely manner.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	65741.00
Annual Mid Range Salary	81857.00
Annual Maximum Salary	97972.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in Accounting, Finance, Business Management, or related field, or an equivalent combination of education and experience with financial analysis experience in an academic setting. Also requires a minimum of two years relevant experience in an administrative function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Thorough knowledge and understanding of generally accepted accounting principles (GAAP). Understanding of appropriate key federal sponsor agencies and familiarity with their requirements, operations and procedures. Also requires skills in planning, organizing and decision-making in order to achieve results. Must have excellent Oral and written communication and interpersonal skills and be proficient in Excel, Access and Word.
Preferred Qualifications	Knowledge of Rutgers software systems including Oracle Financial Management System, Tableau, HCM, ECRT reporting system, RAPSS are helpful. Familiarity with preparation of grant budgets and use of RAPSS. Experience working in an academic environment helpful. Proficient in handling diverse tasks simultaneously. Pleasant work disposition, good communication skills, and sound ability to follow-through with all tasks.
Equipment Utilized	Utilizes Oracle Financial Management System, Tableau, HCM, ECRT reporting system, and RAPSS systems.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST2584
Posting Open Date	11/12/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Cook (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement