Onboarding & Hiring Coordinator- (Onsite)

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Provide HR support services from within the Administrative Services Center (ASC) by providing front-line customer service and support to employees, managers, and HR staff for questions or issues related to Human Resources. Ensure compliance with Institute policies and procedures in addition to required federal and local regulations. Manage and coordinate all aspects of the onboarding process and acts as the initial point of contact for new employees following offer acceptance. This position will interact on a regular basis with: Talent Services, Human Resources, University System of Georgia (USG) Shared Services Center (SSC), hiring managers, and job candidates. This position typically will advise and counsel: Talent Services, Human Resources, SSC staff, hiring managers, and job candidates. This position will supervise: N/A.

Job Duty 1 - Take a proactive role serving as a front-line resource to assist newly hired Georgia Tech employees by providing guidance, answering inquiries, and offering support pertaining to initiating their employment with Georgia Tech.
Job Duty 2 - Own and manage the pre-employment process. Initiate actions and communicate statuses with prospective employees and internal stakeholders.
Job Duty 3 - Initiate and analyze background checks and other pre-employment activities for new employees. Escalate pre-employment actions to stakeholders where appropriate.
Job Duty 4 -Respond to hiring managers and prospective hires with updates on clearance status.
Job Duty 5 - Facilitate section two of the onboarding process I-9 for Staff, Facility, Tech Temps, Affiliates, and Student Workers.
Job Duty 6 - Verify new hires' acceptable forms of identification and upload the documentation into Equifax Compliance Center. Ensure that all onboarding paperwork is updated, complete, and compliant in Equifax Compliance Center.

Job Duty 7 - Notarize required documents, as appropriate.
Job Duty 8 - Provide general information on benefits, the New Employee Experience event, campus parking, and identification cards.
Job Duty 9 - Complete direct-hire form for various entries to include Employee, Student, Temp, and Affiliates
Job Duty 10 - Perform other related duties as assigned.

Educational Requirements
High school diploma, GED Certificate, or Vocational School Diploma.

Required Experience
Two to three years of job-related experience.

Preferred Educational Qualifications
Technical Diploma, Associate's Degree or equivalent combination of education and experience.

Preferred Experience
Four to six years of job-related experience.

$19.98-$23.00 hourly

ABILITIES
Ability to use office-related computer applications. Strong customer service orientation.

SKILLS
Excellent communication and interpersonal skills. Problem-solving and multitasking.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a position of trust background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening