Associate, Contracts and Compliance

Palladium
United States, D.C., Washington
Dec 11, 2024
Associate, Contracts and Compliance About Palladium: Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities. This Opportunity: Join Palladium Group's dynamic Contracts & Compliance team! As an Associate, you'll ensure corporate and legal compliance, manage corporate accounts, and handle key reports. You'll be the primary contact for US registration matters and support business analytics, and will collaborate with project teams to coordinate and report data. Key responsibilities include managing corporate accounts with state and federal entities, serving as the main contact for US registration, preparing and filing essential reports (small business, state annual, GSA, VAT, IPN, FFATA), supporting business analytics and financial reporting, and coordinating with project teams for data collection and reporting. We seek a detail-oriented professional with strong compliance and account management skills, effective communication abilities with state and federal entities, analytical thinking for business analytics, and a collaborative mindset. Join us to contribute to impactful global projects in a collaborative environment that fosters professional growth. Location and Compensation: The position is based in Palladium's Washington D.C. office. For our prospective employees in the United States, please note that the full-time equivalent annual base salary for this position is expected to range from $57,000 to $80,000 and successful candidates may also be eligible for additional, variable incentive compensation dependent on the role. For part-time employees, the salary will be prorated based on the actual number of hours worked. Please be advised that a final salary offer will be based on various factors, including but not limited to your qualifications, education, experience, skills, seniority, performance, and Palladium's business or organizational needs. If you have any questions or concerns regarding the compensation for this position, please do not hesitate to reach out to us. We value your interest in our company and appreciate the opportunity to discuss this opportunity with you. You and Your Career: If you are organized, collaborative, team builder with a proven track record of data management and processing and complex problem solving, we are interested in hearing from you. We are a learning organization and provide growth opportunities from the start. This position will have the opportunity to learn and grow into a direct federal Contracts Management role and will be provided guidance to chart a fulfilling career! If you have any questions or concerns regarding the compensation for this position, please do not hesitate to reach out to us. We value your interest in our company and appreciate the opportunity to discuss this opportunity with you. Reporting Lines: In this role, you will report to a member of the Americas Contracts and Compliance team, a department within the wider Operational Excellence team. Reporting requirements include but are not limited to: Actively participating in team meetings. Regularly updating on strategic objectives and activities. Liaising across departments to align initiatives with organizational goals. Primary Roles and Responsibilities: Compliance: Ensure active accounts with US federal and state agencies are up to date. Complete and submit corporate-level reports accurately and timely. Oversee C&C portfolio reporting and maintain project lists. Assist in the closeout process of archived projects. Implement and monitor internal controls for project management in collaboration with other departments. Provide necessary documentation and support for audit requests. Business Reporting: Prepare, review, and submit all required statutory reports to US federal and state agencies. Generate and present business analytics reports to Senior Management periodically. Additionally, prepare, review, and submit FFATA, VAT, and small business reports. C&C Administration: Manage relationships with all vendors supporting C&C. Process and submit invoices for C&C vendors promptly. Assist Palladium's legal team with corporate insurance and related matters. Essential Criteria: Knowledge of project management and familiarity with tools like Microsoft Teams Excellent interpersonal skills and the ability to work with a diverse range of people. An interest in contributing to USG-funded international development projects. Experience in supporting executive management and communications. Knowledge of project management and familiarity with tools like Microsoft Teams. Proficiency in Microsoft Office (including Excel) and social media platforms. The ability to juggle multiple tasks and adapt to changing priorities. Excellent organizational and administrative skills with strong attention to detail and timeliness. Strong critical thinking, problem-solving, and decision-making abilities. Exceptional written and verbal communication skills. Independence in work, coupled with strong teamwork skills. Must be authorized to work in the United States; Palladium will not consider work visa sponsorship for this position. Demonstrated experience with data management and processing Desirable Criteria: Professional working proficiency in multiple languages with priority given to Spanish, French, Portuguese and Arabic To apply, please upload your most recent resume and cover letter. In your cover letter, please include your understanding of what Palladium does as an organization and why you are interested in this role. Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status. Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss. Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.