Facilities Procurement Spec - Carilion Roanoke Memorial Hospital

Responsible for procurement of furnishings, finishes, equipment and accessories, monitoring of purchase orders, contracts and payments for all construction projects and facilities needs. Responsible for timely availability of product and contractor payments.

• Obtains pricing information for furnishings, furniture, equipment and accessories. Participates in price negotiations with vendors. Interfaces with designers and project managers to understand project scope, requirements and related issues. Maintains current certificates of Insurance for all suppliers, professional service providers and contractors.
• Processes purchase requests for furniture, furnishings, equipment and accessories, as needed by project schedules, after thorough review for completeness including proper signature authorization. Places orders by mail, fax or electronic transmittal. Establishes and maintains an accurate status report on all purchase orders, and alerts stakeholders of impending impacts and deviations.
• Assists project managers and designers by coordinating installations. Coordinates projects of limited scope.
• Creates and maintains an electronic master file for each project containing budget authorization, purchase orders, records, payment tracking information and related correspondence.
• Maintains files of architect and general contractor contracts. Reviews requests for payment for accuracy and supporting data and obtains approval by Project Managers and Director. Ensures timely processing by Accounts Payable.
• Responsible for receiving product and tagging with the necessary Project information. Researches and resolves purchasing issues on pricing, shipment quantities and product quality.
• Maintains project expense files for furnishings, furniture, equipment accessories and specialty contractors to establish the baseline for budget preparation.
• Maintains knowledge with latest in procurement trends and pursues professional improvement.

Education: High school diploma is required. Associate Degree in Business Management or related field or equivalent experience is preferred.

Experience: Three to five years as a buyer or working in procurement. Experience with Healthcare regulatory and safety requirements helpful.

Other Minimum Qualifications: Effective interpersonal, communication (verbal and written), problem-solving and teamwork skills required. Self-motivated. Aptitude for detailed record keeping. Experience with Microsoft Office or equivalent software.

This is Carilion Clinic ...

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.