Grants Support Specialist

University of Arkansas
United States, Arkansas, Little Rock
2801 South University Avenue (Show on map)
Nov 13, 2024
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: Type of Position:Professional Staff - Project/Program Administration Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: Division of Agriculture of the University of Arkansas The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at compliance@uada.edu. For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820. Department:CES \| Sponsored Programs Department's Website: Summary of Job Duties:Job Summary This individual will perform administrative duties in support of all pre and post-award functions within the Office of Sponsored Programs. The Grants Support Specialist performs many routine and non-routine office functions which substantially contribute to the Office's objectives. Essential Functions: Receives information in various forms and determines the appropriate method of processing. This includes oversight of OSP email inbox. Responsible for creating, maintaining and updating all grants files and other official records, record keeping systems; records retention/disposition; etc. Records are both paper and/or electronic. Responsible for data entry and maintenance of award data within Streamlyne. Maintains CES Workflow Contract Submissions via SharePoint for all Sponsored Agreements. Includes coordinating with legal office for review of agreements and obtaining appropriate signatures for agreement execution. Compiles & disseminates monthly reports to OSP staff for monitoring past due invoices and sending pre-term and closeout notifications to faculty engaged in sponsored programs. Assists in the creation of monthly, quarterly and annual reports for presentations, and other publications utilizing proposal and award data. Monitors/analyzes budget vs actuals reports and perform bookkeeping related duties such as reconciling, monitoring, making/tracking expenditures, preparing budget statements regarding the status of accounts and making recommendations as to projected budgets. To include OSP departmental budget as well as some routine grant setup and monitoring. Requires knowledge and skill in using Workday financials. Coordinates subrecipient responses and notifications related to the annual Federal Single Audit. Often composes responses to memos and correspondence requiring research, judgment and discretion routinely writes, edits and submits materials for internal/external communications. Maintains and updates the Office of Sponsored Programs website. Coordinates scheduling tasks and support services associated with major meetings, conferences, training sessions, travel, or other related duties for both internal and external contacts. Responsible for ordering office supplies & equipment, tracking departmental equipment and maintaining Pcard and Tcard records. Generate quarterly Effort certification reports and helps to Coordinate certification completion. Coordinate and maintain OSP calendar and any training resources. Make travel arrangements for OSP staff travel. Conducts special projects and assignments as directed by Director or Senior Grants officers. Other related duties as assigned. Qualifications: Minimum Qualifications Bachelor's degree in a discipline appropriate for the assigned function is required. Knowledge, Skills & Abilities Ability to speak & write clearly & communicate ideas successfully. Ability to organize, plan, & prioritize work. Ability to attend to details while simultaneously handling multiple projects. Ability to analyze, interpret, & apply relevant regulations, policies, & procedures. Initiative to learn & maintain current knowledge in area of assignment. Physical & mental ability to effectively perform duties & responsibilities related to the job, which may include long & irregular hours of work. Additional Information: For assistance with the application, please email humanresources@uada.edu Salary Information: Commensurate with education and experience Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Jan Sampson x2210 All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, Sex Offender Registry The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Talking Frequent Physical Activity:Talking Occasional Physical Activity:Talking Benefits Eligible:Yes