Human Resource Associate (Level 1) - UIC HR Service Center

University of Illinois Chicago
United States, Illinois, Chicago
Nov 14, 2024
Human Resource Associate (Level 1) - UIC HR Service Center Human Resource Associate (Level 1) - UIC HR Service Center Hiring Department: UIC HR Service Center Location: Chicago, IL USA Requisition ID: 1028334 Posting Close Date: November 26, 2024 About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago. This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Description: Under the general supervision of the Deputy Director and/or Director, the HR Associate will serve as the primary resource for all campus data maintenance requests for all employees, which may include the following: record updates/balance reconciliation for Paid Leave for All Workers changes, PEALEAV reconciliation, and service award calculations. This role will also assist with appointment processing and job record changes in Banner/HR Front End systems for select employment groups. The HR Associate will serve as a resource for State University Retirement System web event maintenance, FOIA/Legal file review requests, and provide operational support to the HR Service Center with completing employment verification and tuition waiver requests. Duties & Responsibilities: Data Maintenance: Act as primary contact for all Banner data maintenance requests. This may include but not limited to the following: Leave Benefit Reconciliation: This may include general routine PEALEAV maintenance for separations and record updates for Paid Leave for All Workers in Banner forms; Notification of Appointment (NOA): Routine review and maintenance of NOAs; this may involve routine Banner maintenance and generating corrected NOAs; Service Awards: Annual review of service/employment history within the university. Transactional Processing/Data Management: Assist with appointment processing and job record changes in Banner/HR Front End systems, which will include, but not limited to the following: Processing Graduate Assistants/Grad Hourly transactions; Processing job record changes for Academic Professional and Faculty hourly employment groups; Troubleshoot transaction errors/problems; communicate with college and unit HR administrators to seek resolution prior to applying the transactions; Respond to employee/campus inquiries regarding HR policies and procedures, campus and university guidelines; Process internal/external audit requests. State University Retirement System (SURS) Processing: Gathers information and maintains database involving SURS transactions; Review, initiate, and complete SURS transactions with a focus on academic professionals via the SURS web application for certifications, separations, retirements and other HR related events that affect SURS; Reviews SURS error reports and updates records accordingly or provide corrected information to SURS; Provide timely follow-up to inquiries via email/phone to inquiries from SURS and UI Health on questions pertaining to web event processing; Oversees select SURS Web events, such as Retirement/Termination web events for Academic Professionals, Postdoc Research Associates, and Residents as well as Prior Service web events for all employment groups. File Review Requests: Work with University Counsel in compliance with File Review, FOIA and Subpoena requests in accordance with state laws. Employee Requests: Provides oversight and serves as a resource to the following functions: Employment Verifications: Verifies and oversees phone verification of general employment: title and dates of employment; Verifies employment for Social Security, HUD, IL Dept. of Human Services. Assist external clients such as FBI agents, Chicago Police Department and other agencies. Assist internal clients such as UIC police department request with employment verifications. Provides salary history information to Workers Compensation. Tuition Waivers (Employee and Child): Instructs employees and units in policy, processes and procedures for tuition waivers including reference to self-service (NESSIE) access; Completes Tuition Waivers for employees forwarding by e-mail, fax or paper as required by the university involved; Serves as Liaison with other universities' Tuition Waiver Administrator. Policy, Procedure and Training Development: Assists in the organization, development and maintenance of reference/training materials for the office, including participating in related meetings as assigned; Engage in policy development and coordination to comply with new requirements; Uses discretion and maintains confidentiality regarding HR files and relevant communication. HR Service Center Operational Duties: Assists the Deputy Director and/or Director with other section operations, such as: Retro Pay, University compliance audit requests Record maintenance/review for campus service awards, etc.; Attending Campus and University wide policy/procedural meetings; Perform other related operational duties and participate in special projects as directed. Minimum Qualifications Required: Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position. Two (2) years (24 months) of work experience performing professional-level human resources duties. Preferred Qualifications: Significant professional experience in higher education personnel Knowledge of appointment structures, policies, and procedures Extensive knowledge of principles and procedures in Human Resources Extensive knowledge of federal and state laws, rules, and/or regulations related to public human resource administration; ability to learn those of the employing institution Skill in reviewing and formulating/revising human resource policies and procedures; ability to exercise controls over the implementation of the policies and procedures Ability to direct the activities of staff members Ability to manage human resource operations and coordinate them with other organizational units Willingness and ability to communicate and deal with a variety of people Willingness and ability to perform repetitive duties and detailed work accurate Familiarity of UIC academic appointments, leave of absence processing, and employment practices Knowledge of University of Illinois campus policies and procedures MS Office, HR Front End, Banner Strong interpersonal, communication and problem solving skills To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Looking for more University of Illinois positions? We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions. University of Illinois Urbana-Champaign University of Illinois Springfield University of Illinois System Office University of Illinois Foundation The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/12505?c=uic Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-6e167cf11683d7419057726558f287fe