ADMIN OFCR 2 CX

#CA-DK

This position will provide support to the Hospital Operations Division business units Leadership and Executive team. This position will float to all Hospital Operations business units to perform a variety of administrative support, schedule meetings, appointments, telephone and conference calls, evaluate meeting requirements and research and prepare background materials; provide daily executive briefings to the Director(s) in preparation for commitments.

Provide leadership and direction for ensuring comprehensive coordination of Director(s) travel. Work closely with key executives and staff in coordinating inter-related requirements of meetings, events and travel. Perform a variety of analytical and public relations tasks in support of day-to-day operations and special projects. Represent Hospital Operations and/or Leadership to internal and external constituencies to manage and accomplish the work of the Division of Leadership and/or Executive Director(s) and Director(s), Assistant Director(s), and Manager(s).

Incumbent must possess strong word-processing, grammar, editing, and proofreading skills. Must be able to maintain composure under stress and have strong interpersonal skills to professionally interact with all levels of employees, including C-Suite executives, within the UC Davis Health, and external constituents.

Work involves a high degree of confidentiality..

Apply By November 23, 2024 at 11:59 pm

Minimum Qualifications

For full consideration applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree in related area, or equivalent experience/training.
• Experience providing analytical, administrative, and project management support to a high-level administrator, such as an Executive of a large, complex organization.
• Experience managing the calendar and commitments of a high level executive and directors with multiple and varied local, regional, and national commitments, including all aspects of regional, national travel (lodging, transportation, policy application, and reconciliation).
• Experience using a range of organizational and time management skills to coordinate and prioritize a diverse, complex workload and to meet competing deadlines in a fast-paced environment with high attention to detail.
• Analytical and problem solving skills to work with complex information, determine impact, identify risks, evaluate approaches; and develop solutions within the context of priorities, time constraints, and available resources.
• Political acumen and collegial communication skills to interact with persons at all levels of the hierarchy with varying backgrounds, levels of expertise, interest, and personal investment.
• Skills to extract and synthesize information from a variety of sources; ability to determine the level of impact on the Leadership Team's commitments and responsibility and to translate, define and present that information to the Executive and Directors using sound judgment to make recommendations.
• Writing, editing and proofreading skills to produce clear, well-organized information with strict attention to correct grammar, spelling and punctuation.
• Computer skills to apply various software programs (Microsoft Outlook, MS Exchange, Word, Excel, PowerPoint, and the Internet) to accomplish assignments.
• Skills planning ahead and anticipating the need for further action.

Preferred Qualifications

• Knowledge and understanding of campus-wide offices, administrative contacts, departments and resources.
• Knowledge and understanding of UCDMC/UCDH/University policies and procedures and Staff Personnel policies and procedures.

Key Responsibilities

• 10% - Personal and Environmental Safety
• 50% - Executive Leadership Support and Senior Management
• 40% - Analysis/Project Management

Department Overview

Hospital Operations Resource Management oversees the coordination, human resources and business-related matters for the Hospital Operations Division.

This division is comprised of approximately 4,000 FTEs (all departments reporting to CEO/COO of UC Davis Health).

POSITION INFORMATION

• Salary or Pay Range: $29.16 - $48.97
• Salary Frequency: Hourly
• Salary Grade: 135
• UC Job Title: ADMIN OFCR 2 CX
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Days
• Location: North Addition Office Building (HSP002)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site
• THIS IS NOT AN H-1B VISA OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• Ability to work a flexible schedule including evenings and weekends to meet office needs.
• Work under heavy workload with frequent interruptions and conflicting priorities while maintaining composure at all times.
• Ability to move and lift equipment weighing up to 20 lbs.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere