Clerk Typist 2 - CYF (2 Openings)

In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected.

GENERAL PURPOSE
The Clerk Typist 2 - CYF position performs a variety of moderately complex typing and clerical activities supporting the unit. Work requires the use of typing skills and the processing of a variety of documents as well as all clerical aspects of a complicated work process made up of unpredictable and random input.

SUPERVISION RECEIVED
This position reports directly to the CYF Clerical Supervisor 2.

SUPERVISION EXERCISED
This position is not responsible for the supervision of other employees.

ESSENTIAL DUTIES OF THE POSITION
Answers calls at the receptionist station which involves forwarding calls to appropriate staff or voicemail, utilizing overhead paging, scheduling rooms, and greeting and directing visitors at the front desk.

Handles all incoming deliveries and supplies and distributes to the appropriate departments.

Is in charge of distribution of all conference room resources.

Is certified to run J-Net/Child Line searches for staff.

Responsible for opening, sorting and date stamping all incoming US mail for CYF and distribute to appropriate departments.

Responsible for the UPS certified mail, distributing the mail to the various departments throughout the building.

In charge of opening and distributing all interoffice mail to the various departments.

Operates several types of standard office equipment requiring previous special training, including a copy machine, and a fax machine.

Copies material as needed.

Maintains confidentiality in performance of duties in dealing with information about clients in accordance with current regulations and policies.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE - Completion of a high school, or general equivalency diploma;

AND

Six months as a Clerk Typist 1 and educational development to the level of eighth grade; OR completion of a high school business curriculum which included at least one typing course; OR any combination of equivalent experience and training.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of English grammar, spelling, and punctuation at a level equivalent to that used in writing or adjusting written materials normally consisting of simple sentence structures, one and two syllable words, and punctuation marks for word, number, and sentence separation.

Knowledge of standard office procedures, practices, conduct, and actions necessary in maintaining harmonious working relationships.

Knowledge of the techniques applied in using the English dictionary.

Knowledge of the types, organization, and use of standard office files, logs, forms, and letter formats.

Knowledge of intermediate arithmetic which involves calculations similar to adding and subtracting common fractions, and multiplying and dividing by two or more digits, whole numbers, or decimal multipliers and divisors.

Skill in using a typewriter console at a minimum speed rate of 40 words per minute.

Ability to understand and follow oral and written instructions that explain multifaceted procedures.

Ability to perform within processing procedures that involve an understanding of multiple aspects and application of varied standards.

Ability to proofread information for conformance with a prescribed pattern or form, to assure the adherence to clerical office methods, or for compliance with specific administrative or procedural rules.

Ability to transfer information and present it in a modified form according to rules and procedures.

Ability to collect and organize material for reports by determining what available information should be included and presenting the information in a prescribed, organized format.

Ability to compose straightforward informational correspondence such as transmittals or acknowledgements in reply to requests or questions on the work process or related information.

Ability to perform basic arithmetic calculations such as the adding and subtracting of whole numbers and decimals; and multiplying and dividing by one digit whole number or decimal multipliers and divisors.

Ability to instruct and advise clerical employees on the methods and procedures used in the work area.

Ability to organize work and develop effective work methods in an area that involves variable phases of different techniques and procedures.

Ability to make duty oriented decisions based on well-defined standards and precedents.

Ability to operate office and mail processing machines such as the photocopier, and postage meter; and instruct others on their use.

*Special selection criteria based upon the nature of the position.

Ability to read, write, speak, understand and communicate in English to perform the duties of this position.

TOOLS AND EQUIPMENT
Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, and paper shredder.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk or hear.

The employee must occasionally lift and/or move up to twenty-five (25) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is moderately quiet.

SELECTION GUIDELINES
Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION: CAREER SERVICE
PAY GRADE: PS-27
UNION STATUS: PSSU

Updated January 2024