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Program Coordinator III

University of Georgia
retirement plan
United States, Georgia, Athens
Nov 14, 2024
Posting Details
Posting Details


Posting Number S12917P
Working Title Program Coordinator III
Department Public Health-DisasterMgmtInst
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
https://publichealth.uga.edu/
College/Unit/Department website https://idm.publichealth.uga.edu/
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Monday thru Friday 8:00 a.m. - 5:00 p.m; occasional after hours if needed.
Advertised Salary Commensurate with experience
Posting Date 11/14/2024
Open until filled Yes
Closing Date
Proposed Starting Date 01/01/2025
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information


Classification Title Public Service Professional AD
FLSA Exempt
FTE 1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
This position prefers a master's degree or bachelor's degree with three years of experience. It is preferable that the degree be in public health, medicine, disaster sciences, or other discipline related to disasters.
Position Summary
The position serves as a logistics coordinator for in-office and field activities in the development and execution of critical, urgent, complex, and high-level disaster preparedness projects. The position will accurately define, explain, and interpret matters of emergency management/disaster planning, reporting, and assistance when communication with stakeholders.
Knowledge, Skills, Abilities and/or Competencies

  • Ability to interface with clients; Ability to manage multiple projects including: setting and meeting project timelines/goals, monitoring, evaluating, and production of final products.
  • Ability to produce high-quality printed training materials;
  • Ability to manage complete registration and data-collection processes;
  • Willingness to obtain profession-specific certifications;
  • Working knowledge of NIMS and Incident Command System.

Physical Demands

  • Work at a computer work station for eight hours per day at times.
  • Ability to lift up to 30 pounds.
  • Drive up to eight hours per day on occasion.

Is driving a responsibility of this position? Yes
Is this a Position of Trust? No
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities


Duties/Responsibilities
Travel to meetings and preparedness events in locations across the southeast facilitate discussions; take notes, and set up for meetings involving large diverse groups This position may require up to 30% of work time as over-night travel away from the main University Campus, and may require up to 50 nights overnight stays in hotel/motel lodging each year. This will include travel to meetings, conferences, preparedness events, etc.
Percentage of time 25


Duties/Responsibilities

  • Draft meeting documentation/handouts (i.e., agendas, PowerPoint presentations, meeting minutes, worksheets, etc.) using Institute templates with integration of new material identified by project officers, Institute faculty & staff, and/or community partners.
  • Edit, proof, copy, and collate materials associated with externally funded projects.
  • Manage and handle meeting and event registration processes, including preparing meeting sign-in sheets and documentation or entering and managing data collected during registration for, and evaluation of, all meetings and events.

Percentage of time 25


Duties/Responsibilities
  • Communicate with program officers, state and local public health officials, emergency management professionals; first responders, project clients, students, staff, faculty, and government contractors to incorporate their input into final products.
Percentage of time 15


Duties/Responsibilities
  • Manage and maintain email distribution list for multiple projects, manage overall calendar of events, and manage and maintain program supplies.
Percentage of time 10


Duties/Responsibilities
  • Assist with reporting and tracking of project deliverables in compliance with agency's planned goals and objectives by checking the progress of assigned tasks and providing updates to IDM leadership.
Percentage of time 10


Duties/Responsibilities

  • Attend training and certification classes taught throughout the state and the nation to acquire necessary certifications to remain current on trends and emergency/disaster management. Required certifications will be dictated by Institute leadership and project officers on extramural funds.

  • UGA is an academic institution, therefore this position will contribute to publications, assist the faculty with disaster management classes, and help conduct student trainings.

Percentage of time 15
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