Secretary II

Rutgers University

United States, New Jersey, Newark

Nov 14, 2024

Position Details

Position Information

Recruitment/Posting Title	Secretary II
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	Child & Adolescent PH - Pisc
Overview	Rutgers University Behavioral Health Care ( UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Secretary II for the Child & Adolescent Partial Hospital/Residential/Adult Partial Hospital within Rutgers University Behavioral Health Care. The primary purpose of the Secretary II is to provide a variety of secretarial services and administrative support services as well as general office services to the Partial Hospital Program. Among the key duties of this position are the following: Provides secretarial/administrative support. Coordinates meeting arrangements on an as needed basis in a professional and courteous manner as noted by supervisor. Notifies participants of meetings in a timely manner as observed by supervisor. Prepares and distributes minutes using the Joint Commission format within appropriate time frames. Maintains appropriate log sheets, maintains records and generates reports needed for efficient operation of Unit. Greets all callers in a prompt and courteous manner as observed by supervisor and evidenced by feedback from staff, visitors, and callers. Handles telephone calls in a professional and helpful manner. Maintains an accurate filing system to meet the needs of the Unit. Handles internal and external mail for Unit. Performs assigned xeroxing, collating, and distributing of material required by unit.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	185
Position Salary
Annual Minimum Salary	45409.00
Annual Mid Range Salary	46319.00
Annual Maximum Salary	47702.20
Standard Hours	35.00
Union Description	Teamsters 97
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience required. An additional year of experience is required in lieu of the secretarial program. College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Proficiency in typing and word processing skills. Microsoft Office experience. Good external and internal customer service skills.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Moderate physical effort (lift/carry up to 50 pounds). Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends stretches, pushes and pulls. WORK ENVIRONMENT: Generally pleasant working condition in a clean, well-light, quiet to moderately loud setting.
Special Conditions

Posting Details

Posting Number	24ST2675
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement