HR Senior Specialist - HR Payroll Operations

Can you effectively navigate the complexities of payroll with a results-driven approach? We are looking for a Payroll tax and Excel expert capable of precisely managing federal and state tax audits while ensuring adherence to compliance standards through prompt SOX audits. Join our team today - this role is fully remote!

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

• Serve as SME for tax escalation and partner with Corporate Payroll Tax Lead to address federal and state tax audits and RFIs related to same
• Assist with managing system accesses relative to Aon payroll-related bank accounts
• Initiate necessary wires required per pay period
• Process international deposits via Worldlink
• Address or redirect cases related to acquired or divested tax notices to ensure appropriate actions are taken
• Assist with daily payroll escalations and route special payment requests for processing via EIBs in Workday
• Execute timely audits of pay results as required for SOX testing
• Manage projects, data requests, and respond to employee issues/escalations according to established service level agreements
• Assist with year-end activities including international assignments, taxes due pertaining to stock, allocating state taxes due for business travelers, gross ups for moving expenses and all employee communications related to the same
• Willingness to help ensure all payroll-related work is completed during year-end as well as during the annual bonus cycle and other special projects that may arise including acquisitions and divestitures
• Monitor team mail and handle requests based on SOP
• Reconcile lockbox checks to Workday record and partner with Finance
• Assist payroll manager with the registration of new state, local, and unemployment withholding taxes as necessary
• Performs testing of payroll related system enhancements, improvements, and migrations
• Assist with ad hoc projects, audits, and other tasks as assigned
• Maintain up-to-date knowledge of payroll regulations and ensure compliance with local, state, and federal payroll laws
• Perform back up responsibilities for other analysts
• Maintain accurate payroll records and backup documentation to support payroll operations.
• Collaborate with cross-functional teams to streamline payroll processes and improve efficiency.
• Process off cycle payroll batches (terminations, equity, etc.), as necessary
• Assist in implementing, writing, and maintaining standard operating procedures.

Skills and experience that will lead to success

• Minimum of 3 years of experience in multi-state payroll processing, including Illinois and New York for a large corporation
• Proficient in Workday, particularly in payroll, time & attendance, and reporting modules and advanced Excel skills
• Comprehensive understanding of federal, state, and local payroll regulations, including wage and hour laws, tax compliance, and garnishments
• Strong analytical and problem-solving abilities, with a high level of attention to detail and accuracy
• Ability to collect, analyze data, and articulate sound and reliable conclusions
• Excellent verbal and written communication skills, with the ability to explain complex payroll and reporting information clearly
• Highly organized, with the ability to manage multiple priorities and deadlines in a fast-paced environment and work independently
• High integrity and ethics.
• Ability to maintain high degree of professionalism, confidentiality, and discretion.

It would be great if you also had these skills

• Proactive, results-oriented, intellectually curious, Logical thinking
• Fundamentals of Payroll Certified (FPC) required, CPP preferred
• Experience in setting up payroll entities, including state registrations
• Experience with payroll implementations

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Pay Transparency Laws:

The salary range for this position (intended for U.S. applicants) is $68,000 - $75,000 annually. The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.

The salary range reflected is based on a primary work location of Chicago, Illinois The actual salary may vary for applicants in a different geographic location.

This position is eligible to participate in one of Aon's annual incentive plans to receive an annual discretionary bonus in addition to base salary. The amount of any bonus varies and is subject to the terms and conditions of the applicable incentive plan.

Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

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