Publishing Business Operations Assistant, Tor

Tor Publishing Group is seeking a detail-oriented, organized person for the position of Publishing Business Operations Assistant. This role will work primarily in our NYC offices as a steward for shipping, archiving, and general office administration that is now needed with our hybrid environment. They will be in the office 2-3 days a week, or as their workload dictates. Additional duties will include database upkeep, file formatting and general support for advanced bound manuscripts. They will also support the operations department around seasonal meeting preparation and assist the Associate Director of Publishing Operations with ad hoc projects and tasks. This is a great opportunity for recent graduates or entry-level professionals eager to learn about the Publishing industry via operations.

What you'll do:

• Main point of contact for all shipping and mailroom requests (on behalf of the Operations Dept)
• Provides maintenance of floor/library copies (shelving, removal, etc)
• Supports Publicity with author visits (office preparation)
• ABM (Advance Bound Manuscript) File prep, delivery monitoring, and ordering
• Galleys delivery monitoring and ordering
• Initiating Author/Agent contract copies and staff seasonal copies
• Upkeep of mailroom Inventory (and removal of old books/galleys)
• Damaged Books Process - track and replace damaged books for consumers
• POD (Print on Demand) process assistance (with strategy team)
• Ebook bundles set up assistance (with strategy team)
• Contract upkeep; data transfer from P&Ls to Biblio
• Ad hoc support Biblio tasks (for strategy/ops)
• General onboarding support
• General office/company support (meeting-free weeks, logo updates, etc)
• Seasonal meeting support (tip/launch sheets review, minute taking, etc)
• Additional tasks as needed in support of the operations department)

What you'll bring:

• Exceptional organizational skills and interpersonal skills
• Ability to multi-task and prioritize while working in a fast-paced, energetic environment
• Superior verbal and written communication skills
• Strong work ethic and critical thinking skills
• Motivated and detail-oriented
• The ability to carryout various tasks such as book shelving, carton relocating, etc.

Ideal education/experience:

• Entry-level to 1 year of office administrative experience
• College degree, or relevant experience

This role will have an annual salary of $47,500.

Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats.

U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children's Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. The successful candidate for this position will be an employee of Macmillan Publishing Group, LLC.