Administrative Assistant (Bilingual, Spanish-English)

Catholic Charities
20.87
life insurance, vision insurance, paid holidays, tuition reimbursement
United States, D.C., Washington
924 G St Nw (Show on map)
Nov 18, 2024
Description ORGANIZATION OVERVIEW: At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our "promote from within" culture. We offer professional development, a comprehensive benefits package, a hybrid work model with both remote and in-office work, and a passion for building and motivating world class, high performing teams. Explore your career opportunity with Catholic Charities. Join us in Inspiring Hope and Building Futures. Compensation Package: Medical, prescriptions, dental and vision insurance Retirement savings plan with company match Company-paid and supplemental life insurance Flexible spending accounts Paid vacation, sick and personal leave 11 paid holidays Professional development and training Tuition reimbursement Employee referral bonus program Flexible work arrangements Clinical supervision for licensed social workers and counselors JOB SUMMARY: The Administrative Assistant provides administrative support to the Office of Administrative Services. The position performs varied and responsible office support duties under close supervision. ESSENTIAL DUTIES and RESPONSIBILITIES: Provide office administrative support that includes, copier management, supply management, and data tracking. Prepare weekly personal protective equipment orders (PPE) and coordinate delivery to programs. Perform a weekly inventory of COVID and janitorial supplies and report results via Excel. Coordinate the delivery of donated goods to agency programs. Coordinate conference room setup requests for James Cardinal Hickey Center. Maintain building access records and issue access cards. Report maintenance problems to Facilities via their online reporting tool. Perform monthly building inspections and work with Facilities to maintain emergency plans Maintain building emergency kits and defibrillator. Provide information and referral services to visitors and callers as a backup to the Resource Navigator while maintaining a customer-oriented environment. Process and distribute Agency mail and incoming packages. Stock all coffee stations and order refill supplies as needed. Occasionally act as a backup to the Administrative Coordinator at the Mona Center location in PG County. Perform all other job-related duties as assigned. EDUCATION and EXPERIENCE: High school diploma or GED. 2 years of administrative work experience in an office setting. SKILLS and COMPETENCIES: Bilingual, Spanish-English and Customer service skills. Ability to handle a multi-line telephone console. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)