Reconciliation Support Specialist II for Meetings and Events

CWT Meetings & Events is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe, and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes.

We're a community of 1,400 meetings and event experts spanning 68 countries and we are continuing to grow. We are always on the lookout for talented people to join us on our journey and help us to exceed both our own expectations, and those of our clients.

Position Overview

CWT Meetings & Events is seeking a M&E Reconciliation Support Specialist II

Position Description

Responsible for functions that support the successful commission collection, client invoice, and client reconciliation services for mid-complexity meetings and events. This includes but is not limited to:

• Collaboration with meeting planners, group air planners, and other accountable for the reconciliation of M&E programs.
• Review, reconciliation, and submission process of supplier invoices for payment processing
• Reconcile contract to charges identified for client billing
• Analysis and control of events to define and close any financial discrepancies during the full meeting lifecycle
• Review and solution of any discrepancies with Commercial and Operational Teams
• Support CWT's internal billing process by following the Client's policy and M&E account and business policies
• Check and adjust (if necessary) the PO number and other mandatory items to send the invoice to the client
• Close events and prepare fee collection
• Contact with suppliers to confirm the commission's amount that was previously negotiated and to request commissions due
• Issue of approved commission values
• Prepare and submit commission invoices to Suppliers (receivable commissions)
• Preparation and sending invoices and respective supporting documents to the clients and suppliers
• Answer to questions of external and internal clients (M&E Commercial/Ops and CWT Finance Team)
• Monitoring of deposit schedules required within client agreements
• Support monitoring of client refund payments
• Review and update tools (MB) or client's meeting management tool if any

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Position Requirements

Knowledge Skills & Attributes:

• Strong Excel skills
• Good Accounting knowledge
• Strong interpersonal skills
• Think and act pro-actively
• Attention to detail and very organized

Education & Experience:

• High School Diploma or studying with some experience in the area (M&E or accounting)
• 2+ years of meeting and event or financial or accounting experience

CWT is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

CWT also offers opportunities to all job seekers including job seekers with disabilities. If you need reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email toTalentAcquisitonAmericas@mycwt.com. In your email, please include a description of the specific accommodation you are requesting and a description of the position for which you are applying.