Varsity Club Coordinator

The Mountaineer Athletic Club at West Virginia University is currently accepting applications for a Varsity Club Coordinator.

About the Opportunity

This position will direct, plan and implement the activities of the WVU Varsity Club, including the coordination of mailing lists, membership drives, regular meetings, board meetings, special events, social activities, newsletters and web site maintenance. Duties include working with alumni groups for each sport, coaches and athletic staff. This position will serve as a liaison to the WVU Alumni Association and the Mountaineer Athletic Club.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• Direct, plan and implement community relations programs involving former student-athletes in civic and campus projects and in introducing special groups to the WVU athletic program in general and by sport; managing requests from fans and the community; and planning and implementing community relations programs that provide exposure for the athletics program in major areas throughout West Virginia via civic club functions, alumni meetings, private meetings and public events.
• Report directly to the Deputy Athletics Director for External Affairs; must also work closely with all others involved with carrying out the philosophy and objectives of the intercollegiate athletic program.
• Maintain knowledge of and comply with all rules, regulations, policies and guidelines of West Virginia University, the Big East Conference and the NCAA; must adhere to NCAA Bylaw 11.1 Conduct of Athletic Personnel. Failure to adhere to these policies will result in appropriate disciplinary action including possible suspension and termination.
• Exhibit a level of expertise in their professional fields; must also treat the academic requirements necessary for progress toward a degree as a matter of the highest priority for the student-athletes in their charge and must actively encourage them to succeed academically and graduate.
• Represent the University on the highest professional level with dignity, integrity, and strength of character and will exhibit ethical behavior; must respect the rights and dignity of individuals with sensitivity to problems that may arise from racial and ethnical differences.
• Demonstrate a cooperative attitude towards all sports within the intercollegiate athletic program.
• Possess the ability to adapt to any situation, make decisions and work independently; position must have the ability to build and maintain relationships with student-athletes, coaches, staff members and constituencies; required to use creative abilities to develop new techniques and approaches in dealing with many issues controlled by this position; responsibilities of the position are ever-changing and require constant education; requires the ability to adapt to any situation and make decisions.
• Manage sensitive and confidential information related to student-athletes, coaches and staff utilizing discretion and correct decisions. Failure to use proper discretion at required level could result in major and significant embarrassment to the University and/or have a significant impact on image, revenues and eligibility of student-athletes.
• Manage professional and personal time to handle time sensitive-issues, tight deadlines, extended hours beyond the normal workday, weekend work, extensive travel and on-call availability.
• Faithfully and diligently execute related duties of the department, as requested or assigned by the Assistant Athletic Director for Development.

• Bachelor's degree, preferably in sports administration, athletic coaching or similar field.
• A minimum of two (2) years of experience in Intercollegiate Athletics.
• Any equivalent combination of related education and/or experience will be considered.
• All requirements must be met by the time of employment.

Knowledge, Skills, & Abilities

• Maintain high standard of ethics and integrity related to intercollegiate athletics
• Demonstrated knowledge of NCAA Division I intercollegiate athletics
• Demonstrated knowledge of NCAA and conference guidelines, policies, rules and regulations with the ability to interpret, apply, enforce and explain such policies and rules
• Successfully complete NCAA certification exam annually
• Maintain knowledge of state and University policies and procedures
• Exhibit strong creative, organizational and interpersonal skills
• Demonstrated knowledge of correct English, grammar, spelling, punctuation and sentence structure
• Demonstrated ability in public speaking skills
• Demonstrated ability to function professionally under high stress and confrontational circumstances
• Demonstrated ability to manage multiple tasks for extended period of time
• Demonstrated ability to independently plan and organize work
• Proactive attitude towards work and assignments
• Demonstrated ability to maintain and develop personal contacts with outside groups, i.e. student-athletes, professional representatives, fans, media, donors, University community
• Demonstrated interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Demonstrated knowledge of record keeping and adherence to schedule Ability to stay abreast of information impacting the affected area
• Demonstrated ability to organize and motivate groups and individuals Ability to maintain proper unit attendance and punctuality standards, work extended hours including nights and weekends (often with extensive walking and standing)
• Demonstrated skills in management of an intercollegiate soccer program
• Demonstrated knowledge of effected areas of involvement
• Demonstrated ability to manage personnel Ability to make administrative / procedural decisions and judgments
• Demonstrated ability to travel via motor vehicle

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

We are dedicated to creating an inclusive and engaging working environment and actively seek candidates who bring diverse ideas, approaches and experiences.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is proud to be an Equal Opportunity Employer and received an NSF ADVANCE award for gender equity. We value diversity among our faculty, staff and students and invite applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.