Executive Assistant

ENABLE your future through light.

Excelitas is a global technology leader with more than 7,500 employees, focused on delivering market-driven solutions to fulfill the illumination, optical, detection and imaging needs of OEMs and end-users across the biomedical, semiconductor, industrial, consumer products, scientific, security, defense and aerospace sectors.

ENGAGE with us today and make your contribution to the future! Join the team that leading technology companies turn to for cutting-edge photonic innovation. At Excelitas Technologies you are how we EXCEL.

Headquartered in Pittsburgh, PA, USA, Excelitas is an essential partner in the design, development, and manufacture of photonic technologies, offering leading-edge innovation in sensing, detection, imaging, optics, and specialty illumination for customers worldwide.

The Executive Assistant provides comprehensive administrative support to the EVP - General Counsel and EVP - Operations.

Responsibilities

• Provide executive level administrative support including calendar and meeting management, travel planning, expense reports, office organization, and ad-hoc projects as assigned;
• Provide administrative support processing documents and various projects;
• Assist with managing outside legal counsel retention, matter management and legal invoicing;
• Assist with the preparation of presentations and reports for both internal and external audiences;
• Appropriately handle documents of a sensitive and confidential nature with the utmost discretion and diplomacy.
• Organize and prioritize complex information;
• Manage Expense Authorization Form (EAF). Prepare, track and handle invoices and payment;
• Coordinate bi-weekly/monthly meetings;

• Pick up/distribute/send out mail and packages;
• Assist with planning, setting up and cleaning up for various office events.

Competencies:

• Must have a high school diploma, Associate's degree preferred.
• Must have at least five (5) years of experience operating at the executive admin level and more than 10 years of total administrative experience;
• Must be able to work with minimal supervision;
• Strong computer skills including MS Word, Excel and PowerPoint;
• Good typing and computer skills required;
• Lifting, stooping, bending and stretching for files and supplies is required;
• Prior experience supporting Legal, Operations and /or business acquisitions is a plus;
• Prior paralegal experience a plus;
• Pennsylvania notary certification is a plus.

Traits needed for Success

• Ability to maintain confidentiality, discretion, diplomacy and privacy at all times;
• Superior communication skills including verbal and written communications and professional appearance is required;
• Exceptional listening skills;
• Ability to plan work priorities and use time efficiently.

#LI-BS1

#LI-AM1

This position requires the use of information which is subject to the International Traffic in Arms Regulations (ITAR)

Visa sponsorship is not available for any position at Excelitas

Equal Opportunity/Affirmative Action Employer

Minorities/Females/Disability/Veteran/Gender Identity/Sexual Orientation

Excelitas is seeking leaders and innovators to join our global team!

Visit: https://jobs.excelitas.com/