Senior Data Coordinator of Grants & Contracts - New York, NY

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The Legal Aid Society's Civil Practice is seeking a full-time Civil Grants & Contracts (G&C) Senior Data Coordinator. This position reports to the Deputy Director of Program Development & Evaluation on the Quality Assurance (QA) team. The Senior Data Coordinator liaises between the other G&C teams and the IT team that manages the database and database-generated reports, helping to shape, relay, and track requests, and to test database changes before they roll into production. The position involves reporting on the QA team's own Civil-wide contract portfolio, comparing performance over time, and handling periodic data requests from others. It also involves working with G&C teams and Practice staff on data cleaning to ensure data integrity and helping to identify and troubleshoot systemic issues with the data.

ESSENTIAL DUTIES/RESPONSIBILITIES

General Responsibilities

• Works with Practice staff and other G&C teams to collect/correct missing or inconsistent data needed for reporting
• Collects and synthesizes database and non-database information for the QA team's civil-wide contract quarterly and annual reporting, and submits reports in funder portals
• Reviews contracts in the QA team's portfolio to ensure compliance and any required changes in data collection and reporting
• Maintains and updates instructional manuals for data reporting and cleaning for the QA team's contracts
• Collaborates with the IT team that manages the database and G&C teams' program-specific database reports to meet changing funder data requirements, improve data collection & integrity, and troubleshoot database issues. This includes helping to shape, relay, and track requests from G&C teams to the IT team, and test new database changes before they are implemented
• Attends meetings with Practice managers and G&C staff to learn data needs and issues and help brainstorm solutions
• Creates messaging for Practice staff on major database changes that impact their data entry and guides on best practices for database use
• Collects, synthesizes, and clearly presents and communicates performance data upon request

Professional Development and other duties as assigned

• Participate in continuous professional development
• Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment
• Other duties as assigned

TRAINING AND QUALIFICATIONS

Required qualifications:

• Bachelor's degree with at least three years of work experience in data management
• Extensive experience navigating and manipulating very large datasets using Office 365 Excel

Preferred qualifications:

• Experience at a nonprofit organization or civil law firm

KNOWLEDGE, SKILLS, AND ABILITIES

Position-Based Technical Knowledge, Skills, and Abilities:

• Demonstrated Excel skills such as advanced formulas, pivot tables, and formatting data for clean presentation and sharing
• VBA coding experience preferred
• Understanding of and ability to apply basic statistical concepts to compare and interpret data
• Ability to search for information in a relational database and systematically test new database scripts in a database testing environment to ensure a smooth rollout
• Demonstrated ability to think logically and to innovate, including ability to identify and bring attention to systemic data issues, to contribute to creative problem-solving, and to initiate efficient processes

Organizational Qualities, Skills, and Abilities:

• Demonstrated ability to balance speed and accuracy, ensuring quick turnaround on requests with high attention to detail and in accordance with oral and written instructions
• Exceptional organizational and time management skills, including the ability to manage multiple complex projects concurrently, often under tight deadlines. Ability to keep track of multiple incoming tasks and systematically follow up on outstanding requests
• Ability to communicate data collection needs and data interpretation findings with clarity, precision, succinctness, and courtesy to a non-technical audience
• Self-motivated and able to work independently, combined with willingness to ask questions as needed, take instruction, and submit work for detailed review
• Ability to establish and maintain effective working relationships both internally and externally

• Ability to exercise independent judgment in a complex legal environment, including ability to handle sensitive or confidential information
• Commitment to Legal Aid Society's mission and values

Physical, environment, travel, and other duties required:

• Sedentary; significant time using a computer and monitor; communicating and meeting using video

REQUIRED DOCUMENTS

Please submit these documents as a single combined PDF when you apply via the LAS (Legal Aid Society) Recruitment Portal.

• Cover Letter
• Resume

SALARY TRANSPARENCY

The posting reflects the range of potential salaries for the role. The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles.

Salary Range/ Salary: $89,000 - $92,475

SALARY AND BENEFITS

The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if an offer is made.

Click here to read more about the benefits of working at The Legal Aid Society

HIGHER EDUCATION AND LOAN FORGIVENESS

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs.

Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice.To learn more, click the links below.

studentaid.gov

hesc.ny.gov/loan-forgiveness-programs

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us.

WORK AUTHORIZATION

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)

HOW TO APPLY

All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one's internal deeply-held sense of one's gender which may be the same or different from one's sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one's name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

Manhattan - Civil Practice Lower Manhattan Neighborhood Office