Legal Assistant

HKS, Inc
United States, Texas, Dallas
Dec 14, 2024
Overview: Works with Legal team and support staff in preparing legal documentation and/or processing transactions under general supervision. Highly organized, attention to detail and motivated to take initiative in assisting in respective projects. Responsibilities: Provides support to Legal team for confidential and time sensitive material Prepares Owner/Architect Agreements and Consultant Agreements under direction of Legal leadership Ensures that contracts and proposals are properly entered into organizational databases and securely maintained Prepares contract amendments Manages legal documentation and correspondence in strict confidence Assists in HKS insurance annual renewals Assists with corporate matters Coordinates appointments, including all correspondence and logistics necessary Prepares meeting agendas for assigned staff, assists with meeting set-up/ clean-up which includes ordering lunch and takes minutes as needed Schedules and organizes activities such as meetings, schedules, travel, conferences and interviews for Legal team Answers phones, distributes mail, and processes expense reimbursement for Legal team Assists with corporate and professional compliance with state laws and regulations May scan, distribute, and archive appropriate resources for knowledge sharing Qualifications: High school education; Associate's or higher degree preferred Typically with 5+ years of related experience Training or certification as a Legal Assistant or Paralegal Proficient in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams Knowledge of Bluebeam software and Adobe including InDesign and Illustrator to create and edit materials and presentations preferred Strong interpersonal skills and the ability to interact with all levels of staff Strong work ethic and eagerness to produce high quality, accurate results Strong organizational skills and the ability to work on multiple projects at the same time Ability to write with proper grammar and correct grammar in documents reviewed Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise, and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work and collaborate in a team environment, and ability to work independently and prioritize work Ability to effectively meet deadlines at expected quality #LI-KT1 If you currently work for HKS, please submit your application via the Internal Careers Portal. HKS is an EEO/AA Employer: M/F/Disabled/Veteran