Corporate Card Coordinator

Description

Position Summary & Responsibilities:

This position is responsible for supporting the travel and purchase card programs as well as assisting with the card approval hierarchies and various databases which support the card programs. This position will support and potentially lead training new hires on the company travel and purchase card policies. This position will liaise with the Concur audit function and follow up with company cardholders to resolve audit findings.

• Monitor late fees and past due balances for all T-Cards in 021 and 028 environments.
• Reconcile individual cardholder accounts as needed for 021 and 028.
• Compare Egencia bookings to acknowledgement forms to monitor unauthorized airfare bookings.
• Act as a point of contact to manage communication between 021 and 028 card holders and Concur audit.
• Ensure timely and accurate database administration for Concur, Works, Payment Center and Egencia for 021 and 028 entities.
• Customer support for all card holders (021 and 028) during regular business hours and alternative weekends at agreed upon hours.
• Send monthly e-mail reminders to all purchase and travel card holders (021 and 028) with unused airfare reminding them to utilize the airfare for their next air ticket purchase.
• Troubleshoot card limit or situational usage issues and communicate with card holders and Senior Accountant to resolve.
• Assist with all reporting requests for any travel or purchase card database (021 and 028).
• Prepare the use tax accrual related to P-Card transactions for 021 and 028.
• Assist with/be a backup resource for the month end journal entries for the P-Card transactions by day one of the close schedule.
• Assist with/be a backup resource for the month end journal entries for the T-Card transactions by day two of the close schedule.
• Assist with/be a backup resource for the month end transfer of project accounting transactions for Accounts Payable.
• Monitor expense report signoff is timely for P-Cards. Follow up with cardholders and approvers as necessary.
• Batch P-Card transactions to verify that all have been accounted for in expense reports.
• Assist with training staff on purchase and travel card policies and card usage as needed.
• Create new cardholders by gaining supervisor approvals, collecting signed acknowledgement forms training users and defining a new cardholder in Concur and Works.
• Assist with distributing all new and replacement cards to cardholders.
• Assist with ensuring cards are destroyed and profiles inactivated as appropriate.
• Assist with/be a backup resource for ensuring database approval hierarchies are maintained real time.
• Special projects as assigned by Senior Accountant or Senior Director of Accounting.

• Bachelor's degree in Accounting, Finance, or Business with 0 years of experience required
  • In lieu of a degree, High School Diploma/GED with 5+ years of Accounting, Contract Coordinating, Account Balancing, or Banking also accepted
• Ability to understand debits and credits, account reconciliation, and basic accounting general ledger entries and processes.
• Intermediate Outlook, Word and Excel skills. Must be able to effectively use company computer systems.
  • Intermediate excel skills including but not limited to use of Pivot Tables and VLOOKUP
• Customer Service experience is a plus - Excellent interpersonal organizational and communication skills required.
• Previous experience with Concur and SAP is a plus
• Ability to remain calm and patient in stressful situations.

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