Project Services Coordinator

HILGARTWILSON, an affiliate of Colliers Engineering & Design, is seeking a Project Services Coordinator. This Project Services Coordinator with guidance from Project Manager or Project Services Manager, performs duties in support of project priorities, schedules, and client requirements.

• Perform specific tasks in support of multiple concurrent projects with guidance.
• Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, RFI Logs, site visit schedules, etc.
• Follow up with internal team members on open/overdue items.
• Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
• Assist in the creation and maintenance of project files, including both electronic and hard copies. This may include scanning, mailing, and filing documents.
• Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
• Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
• Prepare and review memos, reports and other project documents as directed.
• Understand the company's services, operations, and organizational structure.
• Additional projects as directed by the Project Services Manager or Project Manager.
• Ability to travel based on client or project needs.
• Additional tasks as directed.

• Associate Degree from an accredited institution or equivalent in education and experience.
• 2+ years of related experience.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

At HILGARTWILSON, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes military leave; employee referral and bonuses and a straight time policy that compensates exempt employees for hours in excess of 42 within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities.