Administrative Coordinator

Position Summary

The Administrative Coordinator of the Dean's Office at Yeshiva College supports the Deans and Academic Administrator in managing confidential information related to faculty, staff, and students, implementing of long-term goals of Yeshiva College, and administering the day-to-day operations.

Responsibilities

• Assist the Dean, Associate Dean, Department Chairs, and Academic Administrator as needed with coordinating materials for all tenure, promotion, retention, and post-tenure review processes
• Oversee office communications pertaining to placement exams Support the academic administrator in overseeing each semester's teaching evaluation process
• Support the Pre-Health and Honors Directors with the operations of their programs. Maintain student progress records, coordinate pre-health dossier submission materials, and communicate with students regarding deadlines and event notifications
• Assist the Academic Administrator to plan and execute new student orientation, end-of-year awards ceremony, commencement activities, final exam scheduling and administration, and other events as assigned
• Maintain and update the college website as needed
• Maintain a thorough knowledge of school policies and procedures
• Take minutes at meetings as requested
• Create flyers and postings and maintain social media accounts for Yeshiva College and Stern College
• Run reports as needed for both offices
• Coordinate with the Stern College Dean's Office on administrative policies and procedures
• Assist the Academic Administrator with the day-to-day activities of running the college
• This includes, among other responsibilities, assisting with recruiting and onboarding of new faculty and staff, serving as the point of contact for day-to-day faculty inquiries and requests, keeping track of and purchasing supplies through university procurement systems, processing travel and other reimbursements for faculty and administrators, serving as the point of contact for all facilities-related and ITS-related requests, overseeing the printing system and other basic systems, and moderating email listserv messages
• Manage office workflow, incoming and outgoing mail, and other communications in a timely and professional manner
• Assist the Dean and other administrators with scheduling meetings, booking rooms, making travel and hotel arrangements for visitors, setting up vendors/speakers in the payment system, placing orders, managing purchase orders, invoices, and other payment processes
• Reconcile P-card charges
• Maintain and update the college website as needed
• Greet students and other visitors, ensuring a welcoming, service-oriented environment in the dean's office
• Other duties as assigned

Experience and Educational Background

• Bachelor's degree required

Skills and Competencies

• Proficiency with the Microsoft Office suite and other computer programs; ability and willingness to learn new programs as needed
• Strong, professional, and empathetic written and verbal communication skills
• Organized, self-motivated, and collaborative

Salary Range:

Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.

We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan, and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do, and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross-section of people from diverse backgrounds working and studying together.

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University's retirement plan. Staff members are typically eligible for four weeks of paid vacation each year and have access to a shuttle to nearby subway locations.