Sr. Administrator, Conference Operations

We are seeking a highly professional, dedicated, and motivated individual to join the team as a Senior Administrative Assistant supporting the GVP and VPs of our Global Conference Operations Team. In this role you will work in a fast-paced environment with highly productive, results focused, and passionate teams. The Senior Administrative Assistant is a critical team member and ensures that the operations of the Global Conference Operations department run smoothly and efficiently. This person will balance departmental administrative assistance and support, as well as project coordination/management. Responsibilities include:

• Performs diversified administrative tasks and special assignments in support of the GVP of Conference Operations along with 6-8 Global Operations VPs, according to Company and Department procedures while exercising a high degree of discretion and initiative.

• Interacts in a professional manner with senior executives internally and externally.

• Works autonomously to manage projects and maintain communication with interested parties.

• Serves as "center of excellence" by bringing together task forces, inclusive of individuals across the company, to problem-solve complex issues.

• Proven ability to analyze data, research ideas, and coordinate projects.

• Act as project ambassador by providing proactive support on important projects, meetings, presentations, etc., by ensuring task forces are properly staffed.

• Excellent ability to build and maintain relationships across the Events business, as well as the company, to ensure collaboration on key initiatives.

• Demonstrates decision making ability within scope of responsibilities and identifies problems within process flow (i.e. meeting agendas, participants, etc.).

• Recommends & modifies project processes to ensure efficiency and effectiveness; adjusts approaches when common issues arise.

• Fully manages the calendar of the GVP/VPs and collaborates with the staff of other members of the Conferences Leadership team and OC as needed.

• Coordinates detailed domestic and international travel arrangements, as well as meeting and event planning.

• Participates in team meetings/events and other activities that improve processes and morale.

• Understands the administrative role and provides support, mentoring and guidance to colleagues.

• Administrative duties include: entering and reviewing T&E submissions, taking meeting minutes, conference and video call scheduling, communication drafting, spreadsheet/PowerPoint creations, etc.

• All other duties as assigned.

What you will need:

• Bachelor's degree preferred, advanced degree a plus.

• 8-10 years of experience in an administrative/project management capacity.

• Ability to maintain complete confidentiality and discretion in business relationships and exercise sound business judgment.

• Experience with project coordination/management.

• Must have an excellent work ethic.

• Maintains a high sense of urgency.

• Excellent communications skills (written and oral).

• Ability and willingness to travel domestically and internationally.

• Advanced problem solving, organizational and analytical skills.

• Must be proficient in Microsoft Word, Outlook, PowerPoint and Excel.

• Must be highly organized with good time management skills.

• Must have a high attention to detail.

• Willingness to travel approximately 5 times per year globally.

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Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective insight, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we've grown to more than 20,000 associates globally who support ~15,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That's why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work?

Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast, virtually untapped market potential ahead of us, providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

What do we offer?

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment, we provide the flexibility and support for you to thrive - working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Ready to grow your career with Gartner? Join us.

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