Service Invoicing Coordinator II

TEAM UP WITH US!

The Service Invoicing Coordinator II facilitates the work order process for invoicing within the assigned division. Your primary objective will be to ensure accurate and timely activities to facilitate invoicing to customers while maintaining compliance with company policies and procedures.

DO YOU HAVE WHAT IT TAKES?

WHAT YOU'LL DO:

• Facilitate invoicing for services rendered, ensuring compliance with all city, state, federal and/or company regulations, policies and/or procedures; ensure accuracy and timeliness of work order processing to ensure accurate invoicing.
• Collaborate with various departments to obtain necessary information for work order invoicing purposes, overseeing all data collection of Work in Progress (WIP).
• Communicate/Track WIP changes and delays in closing.
• Address customer invoicing inquiries promptly and professionally.
• Prepare and analyze work order/invoicing reports, proving insights and recommendation for process improvement.
• Generate weekly and monthly sales progress reports.
• Monitor accounts invoicing aging and work closely with the accounts receivable team to address outstanding invoices and collections.
• Perform collection activities for uncollected Purchase Orders and/or cash accounts. Communicate non-collectible invoices to management.
• Process service-related vendor invoices for payment.
• Assist Service staff with administrative functions.
• Attend safety, production, and team meetings as required.
• Maintain up-to-date knowledge of billing regulations, tax laws, and industry best practices.

WHAT YOU'LL NEED:

• High school diploma or general education degree (GED); or five to seven years related experience and/or training; or an equivalent combination of education and experience.
• Entry to intermediate level problem-solving.
• Excellent organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Basic computer skills with programs such as Word for Windows, Excel, Power Point, etc. are required.

WHY WORK WITH US?

• We like to take care of business and have fun doing it!
• We offer health, dental, vision, life, and more as a comprehensive benefits package.
• Don't you want to work with awesome people?

IMPORTANT INFORMATION:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Required travel up to 10%.

This position is not considered a safety sensitive position.

The Job description is subject to change by the employer as the needs of the employer and requirements of the job change.

EEO/AA