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Part Time Payroll Exceptions Coordinator

Independence First
403(b)
United States, Wisconsin, Milwaukee
540 South 1st Street (Show on map)
Nov 27, 2024
Job Description:

Why a career with Independence First?

When you join Independence First you will be part of a
collaborative and passionate team. You will also enjoy lucrative
benefits! Independence First was selected as one of Milwaukee
Business Journal's Best Places to Work in 2022 and 2023.

Independence First is looking for awesome people to join our team!

You
are just the person to join our growing team if you are...


* Passionate About Helping Others

*Prefer Bilingual in English, Spanish, Hmong or Arabic (Not required)

Benefits include:

* Employer-matched 403(b) Retirement Account

* Fitness Center On-site

* Annual Health Risk Assessment

* Annual Flu Shot

* Comprehensive Wellness Program

POSITION DESCRIPTION

I.
Position: Personal Assistance Services (PAS) Payroll
and Exceptions Coordinator

II.
Status: Part -Time, $20/hr

III.
Reports to: PAS Administrative Supervisor

IV.
Position Summary: The payroll and exceptions
coordinator (PEC) partners with accounting, human resources, PAS and
outside vendors to ensure every one of our PCW's is paid correctly and
on-time. To be successful, the PEC must also be able to see the big
picture impact that payroll has on the organization's bottom line as
well as the daily lives of each employee. Because of this, they are
accurate, have a sense of urgency and are proactive in resolving
issues. Conduct ongoing related paperwork training for PCWs.

V.
Position Expected Hours of Work: This is a Part-Time
position. Days and hours of work are Monday through Friday, during
regular business hours.

VI.
Essential Functions of the Position:



  1. Resolve errors on timesheets for accurate and timely payroll
    processing. Investigate timesheet issues (exceptions) and make
    recommendations on processing of timesheets in an expedient manner.
  2. Research and assist with all PCW pay errors.
  3. Document late timesheets and complete verbal disciplines on late
    timesheets and unapproved overtime and recommend escalation where appropriate.
  4. Educate PCWs on filling out timesheets correctly and correcting
    errors on timesheets in new PCW orientation and on an ongoing basis.
  5. Consult and confer with Registered Nurse (RN) Care Coordinators,
    PCWs, consumers, and accounting clerks regarding errors and payroll
    in a timely manner.
  6. Input and coordinate consumer and PCW scheduling and other related information.
  7. Maintain accuracy in data entry for efficient payroll and claim processing.
  8. Process billable nursing visits on a daily basis as a backup to
    the system. Process all non-billable nursing visits on a daily basis.
  9. Complete and document hospital verifications.
  10. Investigate "no authorization and no orders" issues and
    make recommendations for resolution.
  11. Must have a firm belief in consumer control, the Independent
    Living Philosophy and Independence First's Vision Statement.
  12. Responsible for a variety of tasks associated with the operation
    of the accounting department and Independence First as a whole.

Work Environment:



  1. Work environment is generally performed in an office setting with
    minimal to moderate noise level.
  2. The work environment characteristics described here are
    representative of those an employee encounters while performing the
    essential functions of this job. Reasonable accommodations may be
    made to enable individuals with disabilities to perform the
    essential functions.

Disclaimer:

The above statements reflect the general details necessary to
describe the principle functions of the occupation described and
shall not be construed as a detailed description of all the work
requirements that may be inherent in the occupation.

As an Independent Living Center, it is required that 51% of
Independence First's staff have a disability. Independence First is
an equal opportunity employer and strongly encourages people with
disabilities to apply for this position.

Experience and Skills:

Professional Qualifications:



  1. High school diploma or equivalent.
  2. Knowledge of payroll processes or collections experience as well
    as customer service experience required.
  3. Positive attitude and professional approach to work.
  4. Ability to communicate effectively and professionally orally and
    in writing.
  5. Analytical ability to find conflicts and resolve them.
  6. Excellent organizational skills, interpersonal skills, and ability
    to prioritize work in a fast paced environment.
  7. Proficient knowledge of and experience in the general use of
    computers and internet.
  8. Ability and flexibility to adhere to deadlines and professional
    judgment to maintain highly confidential information required.
  9. Attention to detail and accuracy a must.
  10. Ability to work independently and as part of a team.
  11. Must be punctual, reliable and dependable.
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