Assistant to the Director, Department of Child Health (College of Medicine - Phoenix)

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

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Director Support:

• Provide the highest level of support and assistance to the Director to optimize workflow of Director's office..
• Communicate regularly and efficiently with high level officials at the College of Medicine, Phoenix Biomedical Campus, Phoenix Children's Hospital and the University.
• Inform the Director of situations and conflicts requiring immediate attention and when appropriate.
• Develop and manage day-to-day administrative support operations of the office apprising the Director of central issues and activities of the College of Medicine.
• Maintain daily schedule deciding priorities in relation to events of the day.
• Adjust appointments and other events to accommodate emergencies and urgent matters.
• Compose correspondence, reports and other written material of a confidential nature as needed.
• Coordinate and provide necessary backup and supporting materials for meetings.
• Help with regulatory documents and documents needed for grant submissions.
• Collaborates with Office of Faculty Affairs and Human Resources to coordinate faculty and staff recruitments and other committees as needed.
• Act as liaison to reporting units (associate deans, dean's staff, department heads, division and center directors), university administrators, community, donors, alumni, students, media and public.

Executive Scheduling - Phoenix Children's Research Institute Support director as it relates to:

• Represents the university, college or project at meetings on behalf of the director.
• Schedules the Director's daily and travel calendars. Arrange travel plans and itineraries for national and international travel.
• Perform complex assignments that demand careful coordination with those within and external to the college of medicine.
• Independently determine and direct a course of action for incoming inquiries from faculty and external agencies regarding programs and services, as it relates to the Director's schedule.
• Preparation and design of materials and agendas for meetings and take meeting minutes.
• Manage all logistics for meetings (room reservations, technical support, food and beverages, parking arrangements, communication to participants, etc.).
• Schedule interviews and manage logistics for job applicants.

Department support:

• Prioritizes workload, meetings, and appointments to meet work unit operations.
• Assists in the coordination and implementation of multiple projects.
• Creates and oversees complex record-keeping systems and databases.
• Analyzes complex information. Laying out information in reports and documents in ways that enhances readability.

Help with financial management activities as needed:

• Purchases & bill pay for the Institute, (p-card documentation, DV's travel reimbursements).
• Maintain finance filing systems as required.
• Approves/authorizes expenditures or actions for administrative and operational needs sometimes requiring higher level signatures.

General Office Operations:

• Composes confidential correspondence on own initiative when required.
• Organize office documents as required (phone lists, inventory, etc.).
• Coordinates business affairs, personnel matters and may interpret policies and procedures.
• Investigates, evaluates and resolves typical administrative/operational problems or situations impacting staff/faculty work unit.

Knowledge, Skills, and Abilities:

• High degree of attention to detail.
• Excellent data entry skills.
• Excellent organizational skills.

• _{Bachelor's degree or equivalent advanced learning attained through professional level experience required.}
• _{One (1) year of relevant work experience required.}

College of Medicine-Phoenix, Office of Human Resources

HR-PHX@arizona.edu

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).