Admin Coordinator Lincoln Learning

Lincoln Learning Center

9:30am to 6:30pm

Full-Time

Visit the Lincoln Learning Center Website Here

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• Coordinates the overall child enrollment process.
  Oversees and maintains a current waiting list in accordance with LLC Waiting List policies and procedures.
  Enters waiting list application data on computer and files application by classroom, date, and community group.
  Monitors and makes adjustments of computer data in preparation for the LLC waiting list website.
  Sends out courtesy renewal letters prior to expiration date.
  Answers parent questions in a timely manner and keeps office staff informed of parent responses when contacted to enroll children.
  Coordinates with center staff and parents regarding new enrollments/graduation of children to new classrooms to maintain full classroom enrollments.
  Conducts parent tours and responds to all inquiries (i.e. e-inquiries) for follow-up and maintains database.
  Contacts parents about space availability, conducts enrollment orientation, and updates files.
  Conducts assessment of children via conversations with families who need special service (i.e. behavioral, placement, etc.) and relays information to appropriate staff member.
  Assists with new hire orientation to staff, regarding parent handbook and Teaching Strategies Gold online assessment tool.
  Assists with the creation and distribution of marketing materials.
  Works alongside Staffing Resource Coordinator to cover when director is absent.
  
• Assists with the support of classrooms and coordinators when needed, which may include, but not limited to:
  Selects, places and trains volunteers in the center as appropriate.
  Researching Resources.
  Supports and covers for staff breaks/lunches as necessary
  
• Maintains professional confidentiality and rapport with all staff, parents, and children in implementing steps for communication and problem solving.
  Assistance is sought and relevant information is provided to the director.
  Recognizes difficult situations when they arise, applies center policies and assists with the coordination of meetings with teachers, parents, and director to problem solve.
  
• Performs a variety of duties related to departmental administration, which may include, but are not limited to basic accounting, statistical analysis, benefit verification, scheduling, data entry and other duties.
  Functions are performed according to departmental standards as demonstrated by observation, feedback, documentation and audit.
  
• Performs a variety of duties related to departmental administration, which may include, but not limited to;
  Preparation of daily/monthly census reports and reports to the director in a timely manner.
  Preparation of accurate weekly meal count reports and end of month reports for Child and Adult Care Food Program (CACFP.)
  Collects data and runs reports for data related to grants, budgeting and monthly and quarterly reports.
  Cross trained to cover for department secretary/receptionist and handles all tasks as assigned (i.e. payroll back-up, ordering of supplies, deposits and accounting cash receipts order.)
  Reviews and processes roll call sheets.
  
• Participates in the planning of staff in-service and parent meetings.
  Collaborates with the director in the planning and coordination of parent, staff in-service and other meetings.
  Takes minutes at staff/parent meetings and distributes.
  
• Plans, sets up and participates in special events (i.e. Community Fairs, Open Houses and Scholastic book fairs, etc.)
  Collaborates with the Director to plan and coordinate dates, etc .
  Provides information about Lincoln Learning Center and other Desert Mission programs.
  
• Coordinates with the administrative team to ensure that Lincoln Learning Center complies with Human Resources policies.
  Ensures that staff and volunteers receive mandatory training and orientations are completed within timeframes required by regulatory agencies.