New

Project Specialist- Business, Technology and Trades

Lane Community College

life insurance, vision insurance, vacation time, sick time, long term disability

United States, Oregon, Eugene

Dec 03, 2024

Posting Details

AA/EEO Statement

AA/EEO Statement:	Lane Community College is an Affirmative Action/ Equal Opportunity/ Veteran/ Disabled employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans and candidates and employees living with disabilities.
Veterans Statement	Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586. Veterans, please fax, email, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, deneaultj@lanecc.edu, 541-463-3970. Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information:

Posting Number:	240178
Job Title:	Project Specialist- Business, Technology and Trades
Applicant Notification:	The Business, Technology and Trades Division is seeking a Project Specialist 1. Lane uses a redacted application for screening Minimum Qualifications. Please complete the online application in its entirety. See our FAQs for more details. Search Information Provide all documents as requested. A resume may not take the place of any section of the application. Transcripts are required for this position at the time of application. See the instructions below. Incomplete applications will not be considered. Application is used to determine the initial salary placement for selected candidates. All employment and education history will be considered.
Location:	Main Campus
Classification:	Project Specialist 1
Position Type:	Classified
Anticipated Start Date:	February 1, 2025 or Upon Hire
Salary/Wage:	Hourly
Salary/Wage Range:	$21.47-31.49 (Classified Salary Level 10)
Salary/Compensation Statement:	The wage listed reflects an approximate annual salary of $44,658- 65,492 New employees may not be placed on the salary schedule higher than any current employee in this classification with the same or greater number of years' relevant experience and education. Lane's robust Benefits package includes a generous contribution toward medical, dental and vision insurance, basic term life insurance, long term disability, vacation leave, personal time and paid sick leave. Lane Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
Grant Statement:
Working Schedule:	Full-time, 8 am - 5 pm Monday - Friday; Variable work hours based upon department needs; Mornings, evenings, and weekends may be required. This position will be primarily assigned to the Advanced Technology & Apprenticeship programs; however, there will be division wide work assigned that will include the Business and Computer Information Technology department.
FLSA:	Non-Exempt
Position Status:	Permanent
Full/Part:	Full-Time
Annual Schedule:	260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:	https://jobs.lanecc.edu/postings/12977

POSTING TEXT

Posting Date:	11/20/2024
Closing Date:	01/13/2025
Applicant Pool:	No
Open Until Filled:	No

Required QUALIFICATIONS

Required Education:	Associate degree or the equivalent of college credits completed- 90 credits
Required Experience:	Two (2) years of general office experience that included public contact
Licensure or Certification Requirements
Conditions of Employment:	Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail. Must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education	Associate degree in any business area
Preferred Experience	Experience working in higher education Extensive experience in customer service
Language Statement	We welcome multilingual applicants who can support and welcome all students
Bilingual/Multicultural Statement:	Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education
Equivalency Statement:	We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:	The Project Specialist position is responsible for providing a full range of administrative services for the Business, Technology and Trades division. The selected candidate will be able to demonstrate strong Microsoft Suite Skills, knowledge with Google Applications and customer service skills.
Essential Functions:	Attend division/program meetings; keep meeting minutes, experience with Zoom Assist students with registration procedures Assists in coordinating and compiling the Advance Technologies annual class schedule and works with division dean to finalize assignments and offers Coordinates textbook orders General office administrative support; assist in maintaining customer-oriented reception, greet students, orient students and staff to department and college policies and procedures Gather information, compile data, calculate descriptive statistics, prepare required reports, plan and carry out special projects for a requesting supervisor Responsible for providing a variety of services which relieve supervisor of administrative details to support the division through efficient and accurate use of scheduling and database software programs, for example, SCT Banner, ExpressLane, Argos, Axiom, SoftDocs, 25Live, Google applications, Megamation and Microsoft Suites Coordinate with division employees for annual events may include but not limited to: In-service breakfast, Trades Expo, Women in Trades and the End-of-Year division meeting Provide administrative support for division staff May analyze and interpret budget and financial data Maintain departmental program budget records Verify expenditures and codes to appropriate account Recommend and process transfer of funds between budget categories; purchase orders Participate in long-range planning for division and its programs Prioritize daily work and flow based on needs and assigned tasks Review, revise and/or recommend changes to operating policies and procedures to streamline office operations and improve efficiency Preform purchasing functions for the division within established college guidelines; research availability and prices of items used by the department; assists in developing bid proposals for larger items Complete hiring duties of all part-time and student worker employees in consultation with lead supervisor and the Human Resource department Assist lead supervisor with onboarding of new staff and student workers May contribute with grant work Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students Other duties as assigned Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. Must demonstrate an active concern for meeting the needs of students, staff, and the public. Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:	Reports to and works under the general supervision of the Business, Technology and Trades Dean. Work, assignments and priorities may also be provided by the BTT division Project Coordinators.
Physical Demands/Working Environment:	While performing the essential functions of these positions, employees in this classification may be required to sit, stand, keyboard, write, listen, and speak for extended periods of time Work involves concentrated mental and visual attention for sustained periods of time. Work may require transporting materials up to 35 pounds. Work Safely.
Knowledge Skills and Abilities:	Knowledge of and skills in applying accounting and bookkeeping practices to monitor and track expenditures of a program budget and to prepare accurate and timely financial reports Ability to analyze financial data and develop recommendations regarding expenditures and budget development Skill in applying office procedures Operate office equipment such as electronic bulletin board system, calculators, copiers/printers, fax machines, multi-line phones and audio visual equipment Communicate effectively orally and in writing Ability to represent the College in a professional manner through all forms of communication Ability to accurately process information Work under pressure to meet deadlines and prioritize tasks Able to organize work and work independently Knowledge of general office environment Ability to create spreadsheets using MS Excel and/or Google sheets Knowledge of desktop publishing and word processing: examples- MS Word, Canva, Google Docs Keep office tidy and all needed supplies stocked Problem solving skills Ability to establish and maintain effective working relationships with students, staff, administrators, other agency staff and the general public Maintain confidentiality Ability to bend, lift, twist and carry boxes of supplies weighing up to 35 pounds
Applicant Instructions:	Applicant Instructions Lane uses a redacted application for screening Minimum Qualifications. Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. See our FAQs for more details. Resume / Curriculum Vitae (CV) may not take the place of any section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: Application - Complete and submit online via the applicant portal. Resume - Comprehensive of experience, education, and accomplishments. Cover Letter - Clearly detailing how you meet the qualifications for the position. Transcripts - See instructions below. If applicable: DD214 - Veterans, please fax, e-mail, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu Fax: 541-463-3970 Additional Documents and Letters of reference are not accepted. Questions? For assistance with the online application call Human Resources at 541-463-5586 For position questions contact Jill Deneault, deneaultj@lanecc.edu How to monitor your application: Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm.
Transcript Instructions:	Transcripts Required If post secondary education is listed in your application then unofficial or official transcripts are required. If you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted. Attach under "Optional Documents", fax, e-mail, deliver or mail to: Lane Community College Human Resources Posting #240178 Attn: Jill Deneault 4000 E. 30th Ave. Building 3, 1st floor Eugene, OR 97405 Fax: (541) 463-3970 E-mail: Jill Deneault, deneaultj@lanecc.edu
College and Division Information:	The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane Community College partners with businesses in the community to help shape the current and future workforce.
Union Association:	LCC Employees Federation (Classified)