Lead Administrative Specialist of Plant Operations

The vision of Marrakech Inc. is that each person we serve will live and work in the community and be accepted by their neighbors, co-workers, family, friends and acquaintances for their individual qualities and contributions.

SUMMARY

This role is responsible for clerical and administrative tasks for the Plant Operations and Fleet Department. The individual will collaborate with Human Resources for class claims and safety program violations.

ESSENTIAL DUTIES AND RESPONSIBLITIES include the following. Other duties may be assigned.

• Mileage and Gas Analysis Reports: Ensure monthly vehicle mileage logs are submitted, reviewed for accuracy, and maintained for audits. Oversee gas credit card distribution, including assigning/resetting PINs. Review monthly gas reports for accuracy, ensuring proper signatures and receipts. Investigate questionable gas card purchases, such as higher-cost fuel or non-fuel items. Ensure vehicle emissions and registrations remain current. Submit monthly and quarterly reports to the Chief Compliance Officer and the Department of Transportation for grant liftequipped vehicles.
• Fleet Management: Update vehicle spreadsheets on SharePoint for additions and disposals. Alert primary operators of upcoming expirations, maintain a list of vehicles due for replacement, and report vehicles no longer owned to insurance. Maintain warranty and repair records for vehicles and ensure all new vehicles are insured. Keep an updated loaner vehicle spreadsheet and work with the business office to ensure current vehicle registrations. Distribute vehicle recall notices.
• GPS and Fleet Systems: Manage key fobs and follow up on GPS issues. Ensure accurate vehicle identification in Geotab and assist with other assigned Geotab tasks.
• Motor Vehicle Accidents: Coordinate glass repair/replacement claims.
• Safety First Program: Ensure all vehicles are labeled with the Safety First sticker. Ensure timely updates when vehicles are removed from service or replaced. Follow up on all MOR (Motorist Observation Report) issues for driver accountability and potential retraining.
• Vehicle Operation: Operate vehicles in compliance with state law while performing job duties.

QUALIFICATIONS

• High School Diploma or GED required.
• 3-6 months of administrative experience preferred.
• Preferred education or experience in automotive, mechanical work, or database management.

SCHEDULE

• M-F 8:30a-5:00p (30 minute lunch)

SALARY

• $18.97/hr. Rate increases to $19.30 after 6 months

Marrakech is an equal opportunity employer. Marrakech, Inc. does not discriminate on the basis of sex, race, color, religion, age, disability, status of veteran, national or ethnic origin, or sexual orientation.

• West Haven, CT 06516, USA