Campus Admissions Specialist

Campus Admissions Specialist
Rasmussen University
Ocala, FL

The Campus Admissions Specialist works in a team environment to support the admissions team and the campus at large in operating efficiently and effectively while serving students, the team and our community. The Campus Admissions Specialist will leverage their experience in an operations/administrative capacity to support all programs on campus, with a focus on admissions. The Campus Admissions Specialist serves as a resource for the campus admissions team, campus operations, and the Campus Executive Director.

This position will also require the handling and gathering of sensitive documents/records requiring strict adherence to the policies and procedures of the University.

The Campus Admissions Specialist will follow the policies and procedures adopted by the University in performing the duties of the position, including adhering to the Family Educational Rights and Privacy Act (FERPA) in handling student information.

Responsibilities:

Admissions Support - 70%

• Responsible for the overall maintenance, tracking, and collection of documents. This includes both electronic and paper generated documents stored at the campus. To include, but not limited to; background check process, immunizations, and other admissions related requirements for enrollment.
• Compliance with accreditation, state, federal and University standards is
• Responsible for performance metrics
• Assist with student outreach to prospective students. This includes collecting required documents for enrollment as well as potentially setting appointments for the admissions team.
• Exercises strong working knowledge of student account services, re-entry process, student prior learning opportunities including transfer credits and more, scheduling and financial aid process in order to assist students through the enrollment process efficiently.
• Builds strong relationships with prospective and current students by having the ability to listen and identify student needs.
• Strict adherence to all institutional, governmental and accreditation policies, regulations and codes of conduct.
• Accurately and professionally represents the University through interactions with students, staff and constituents.

• Cultivates a positive team environment by demonstrating accountability and dependability with respect to individual productivity and conduct.
• Implements and supports policy and procedural changes to ensure the success of students and the success of the University.

• Lead or assist with tracking student immunizations and other outstanding enrollment steps
• In support of the collaborative team environment, share responsibility to assist with campus and community activities and/or events both on campus and off-site, student orientations, career fairs, etc.
• Demonstrates a commitment to Rasmussen University's mission, vision, and values in daily activities as well as support an environment of understanding, acceptance, and appreciation for diversity.

Administrative/Front Desk - 20%.

• Assist with processing any invoices and submitting to accounts payable.
• Assist with opening and closing the campus, serve as a campus point person.
• Manage the community calendar(s) for the campus, make room reservations for courses and guests as requested.
• Process, reconcile and prepare incoming and outgoing mail and packages.
• Assist with the oversight of front desk activities to include, but not limited to:

• Provide general guidance and direction to Student Ambassadors.
• Escalate any concerns including work schedules and front desk coverage.
• Answer and refer incoming calls and concerns to the appropriate department.
• Assist with the overall maintenance and appearance of the front desk/welcome area.
• Assist with onboarding of new hires, as necessary.

Other Duties - 10%

• Will also perform other duties as requested.
• Per the US Department of Education Program Integrity Rules, postsecondary institutions that participate in the student financial assistance programs pursuant to Title IV of the Higher Education Act (HEA) are barred from providing incentive payments to any person or entity engaged in student recruiting and/or admissions activities.

Reporting Relationship:

The Campus Admissions Specialist reports to the Campus Executive Director.

Requirements:

• Associate Degree, Bachelor Preferred
• Ideally 1 to 3 years' experience working in a fast paced, service-focused or sales setting.
• Ability to work a flexible schedule that may include evenings and weekends.

• Strong organizational and follow-up skills with the ability to manage interruptions while delivering within tight deadlines.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite
• Ability to work independently and collaboratively as a member of a team and with other departments.
• Must be self-motivated, flexible, positive and solutions oriented.
• Strong communication and customer services skills required; some sales ability encouraged.

• Strict adherence to all institutional, governmental and accreditation policies, regulations and codes of conduct.
• Accurately and professionally represents the University through interactions with students, staff and constituents

About Us:

Rasmussen University is a regionally accredited private university dedicated to changing lives and the communities it serves through high-demand and flexible educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher education that focuses on competency-based education, technology and transferrable skills. Rasmussen offers undergraduate and graduate programs online and in person at 23 campuses around the country. The University is designed to lift and support its students every step of the way, from their first credential to their last. Rasmussen is dedicated to global enrichment, serving the underserved and meeting the evolving needs of diverse students, communities and economies. Rasmussen encourages its students, faculty and staff to strive for academic excellence, community enrichment and service to the public good. For more information about Rasmussen University, please visit www.rasmussen.edu.

At Rasmussen, we are proud to be an equal opportunity employer. We are committed supporting and encouraging diversity in the workplace. We welcome our employee's differences regardless of race, color, creed, religion, gender, national origin, sexual orientation, marital status, age, gender identity, disability or veteran