Admin Project Coordinator

Provide administrative support for multiple Facilities Maintenance shops by collecting and analyzing work data, preparing reports which will assist in operational decision-making, maintaining employee data, and coordinating meetings, training, and travel. Provide customer service to campus community, which includes answering e-mails and phone calls concerning needs or complaints, answering questions, communicating university policies and procedures, and directing to appropriate resources.

* Intermediate level of knowledge and experience in Microsoft Windows/Office Suite;

* Bilingual (English/Spanish)

* Develop and maintain data spreadsheets for various shops on operating metrics and equipment

* Coordinate job postings, schedules, interviews, and submit new hire paperwork.
* Schedule employee training

* Provide orientation program and on-boarding for new employees

* Process work requests in the AIM work order system

* Maintain records in various shops and related invoices

* Coordinate monthly vehicle mileage and inspection reports

* Function as a liaison to Budget, Human Resources, Payroll and other administrative units to coordinate and communicate policies and issues with shops

* Maintain staff employment records, including time sheets, attendance records, and time records

* Coordinate travel arrangements and prepare appropriate paperwork

* Maintain calendars, schedule meetings, prepare agendas, and take minutes

* Compose routine correspondence and reports, and assist supervisors and foremen with emails

* Other duties as assigned by the Associate Director for Facilities Maintenance

Work Notice: Work will be performed on site and in-person.
May be required to report to on-site work location during campus closure.
May be required to report to on-site work location during inclement weather.

What we have to offer:
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

About UT Dallas The University of Texas at Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A collection of people, ideas and perspectives is crucial to our vision and mission. UT Dallas is a place where members of the community are welcomed, treated fairly, and encouraged to their pursuit of excellence.

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.