Executive Assistant

What's the role?

The Executive Assistant provides executive level administrative support to vice presidents within the HR department. They exercise a high level of confidentiality, tact and diplomacy to support their principles with limited supervision. Comfortable with a large corporate setting in a fast-paced, demanding environment, the Executive Assistant brings familiarity with a variety of organizational concepts, practices, and procedures, ensuring duties are completed accurately and delivered in a high quality and timely manner.

Key attributes to be successful in this role include adaptability, strong intuition, strategic mindset and mature emotional intelligence. Experience with complex calendar management and experience coordinating travel through executive or high-level support are a requirement. Advanced Outlook skills are strongly desired.

*This position sits at the Milwaukee, WI Corporate Campus

Primary Duties and Responsibilities

• Performs a variety of office maintenance and administrative functions; manages schedules and business travel, maintains supplies, prepares invoices and monitors expenses/budgets, takes minutes, etc.

• Identifies efficiencies in processes and procedures.

• Coordinates department meetings/town halls/committee meetings and events; prepares agenda, materials, etc.

• Prepares and provides information needed; prepares reports, collects, and analyzes information, prepares presentations, etc.

• Assists in the employee experience by coordinating employee events, team communication, and onboarding/orientation to the department.

• Works on or may lead projects as requested.

• May provide work direction to other administrative or temporary staff.

• Other department specific duties as assigned.

• Maintains strict confidentiality in handling materials and sensitive information.

Bring Your Best! What this role needs:

• Five or more years of administrative assistant experience.

• Associate degree or specialized training or equivalent experience; college degree preferred.

• Proficient in MS Office at advanced levels.

• High degree of organization and planning skills.

• Excellent written and verbal communication skills.

• Ability to apply good judgment in making independent decisions and coordinating information.

• Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities.

Northwestern Mutual pays on a geographic-specific salary structure and placement in the salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity as well as the cost of labor in the market; and other conditions of employment. At Northwestern Mutual, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Please note that the salary range listed in the posting is the standard pay structure. Positions in certain locations (such as California) may provide an increase on the standard pay structure based on the location. Please c lick here for additional information relating to location-based pay structures.

We are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.

If you work or would be working in California, Colorado, New York City, Washington or outside of a Corporate location, please click here for information pertaining to compensation and benefits.

We're excited about the potential people bring to Northwestern Mutual. You can grow your career here while enjoying first-class perks, benefits, and commitment to diversity and inclusion.

• Flexible work schedules
• Concierge service
• Comprehensive benefits
• Employee resource groups