Systems Operations Specialist

JOB SUMMARY:

This position is responsible for providing administrative support for systems operations team in the respective office location.

ESSENTIAL FUNCTIONS:

• Payroll entry: Review &check for corrections, keep track of expenses & receipts
• Collect dailies from the Start-up techs weekly for review by job number
• Update weekly Manpower Labor Tracking Reports
• Keep track & update of Department Computer Assignment List
• Filing Batch Files/Work Orders using Document Imaging
• Filing all Start up reports, Air Balance reports & Warranty Letters using the Wennsoft Program
• Type, review, make corrections Start-up reports & Air Balance Reports
• Print & scan coded prints using a plotter machine as needed.
• Ensure that all ABB Warranty Registration Forms are filled out and sent to appropriate parties
• Maintain file for all New Jobs and Contract Registers
• Manage Air Balance calibration certificates in a paper filing system and in digital format
• Keep track of instrument calibration tests & what is due for calibration
• Keep track of which truck each tech drives, registration expiration dates, etc.
• Process new hire and separation paperwork for all union employees
• Add new jobs & budget hours to Labor Tracking
• Manage ordering of office supplies
• Other tasks as assigned by supervisor

EDUCATION AND EXPERIENCES:

• High School diploma or equivalent
• Data entry experience. Must be able to type 50 wpm with minimal mistakes
• Well organized and able to organize information into easy to reference systems
• Ability to multitask
• Team player
• Goal oriented
• Ability to handle pressure and hectic pace
• Strong written and oral communication skills
• Strong phone background
• Experience in the contracting or construction fields preferred
• Experience with service dispatching preferred
• Experienced in customer service
• Working knowledge of Microsoft Excel, Microsoft Word,
• Knowledgeable in Gmail, Google Applications (Google Drive; docs, sheets, etc.), PDF Writer, BlueBeam, Box
• Document Imaging/Electronic document control
• Wennsoft (Construction Billing software)
• Construction experience is a plus

ACCO COMPETENCIES:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

PHYSICAL REQUIREMENTS:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• The auditory/hearing abilities required by the job include ability to hear customers calling by telephone.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of filling photocopier/printers).
• As the employee maintains and orders supplies, the employee is occasionally required to reach above shoulder height to access storage cabinets and mail cubicles.

HOURS:

Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.

TRAVEL:

O - 5% of the time to and from the assigned office location to regional branch offices and/or to project/customer site(s).

Competitive Wages:

$22.60 to $29.81 per hour. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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