Program Area Administrative Assistant

Are you looking for the opportunity to contribute toward impactful projects of National importance?

Do you thrive in a dynamic, high-energy, customer-focused environment?

Are you passionate about strengthening a highly skilled administrative team?

If so, we 're looking for someone like you to join our Mission Area administrative assistance team at APL.

As the administrative assistant for our Program Area Managers, you will have the opportunity to apply your administrative experience and expertise to a diverse and fast paced program management environment.

As a Program Area Administrative Assistant, you will...

• Primarily operate independently to prioritize and adjudicate competing needs to solve problems associated with Program Area administration.This includes, but is not limited to, managing daily calendars and information flow to include the flow of external visitors and laboratory executive management. Creating, assessing and promoting timely and quality products produced and distributed from the Program Area office.
• Ensure efficient administration for the Program Area Manager(s) and the Program team.
• Assist in planning, coordinating, and supporting meetings and conferences/seminars. Assist with collecting presentation information, ensuring clearances are processed, and coordinating scheduling, reservations, and other logistics. Attend meetings to prepare summaries and notate action items as required, ensuring that action items are completed in a timely manner.
• Independently initiate and conduct special projects as required and develop solutions to complex administrative problems regarding human resources, security, space management, and budgeting.
• Develop processes and provide oversight needed to ensure consistent execution, tracking, reporting, and maintenance and to streamline Program Area operations to include customer engagements, internal teams and committees, responses to data calls, procurements, travel, and other operational functions.
• Partner with Sector administrative staff to form a seamless team across the Asymmetric Operations Sector (AOS), including backfill and sharing of workload. Perform additional duties to assist in operations, infrastructure and logistics activities as needed. Lead and mentor fellow administrative staff as needed.

You meet our minimum qualifications for the job if you...

• Possess a high school degree or equivalent and five or more years of significant practical administrative experience in a professional environment. A Bachelor 's degree can be substituted for practical administrative experience.
• Are highly organized and process-oriented, with a strong attention to detail.
• Can demonstrate the capability to expedite, independently analyze, summarize and make recommendations on process, procedures, and project related activities.
• Posses strong initiative, motivation, flexibility and interest in working in a team environment.
• Have excellent verbal and written communications skills.
• Are willing to work on dynamic projects and have the ability to prioritize numerous concurrent tasks.
• Possess advanced capabilities with Microsoft Office products (e.g., Excel, Outlook, PowerPoint, Word).
• Are able to obtain a Top Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You 'll go above and beyond our minimum requirements if you...

• Have comprehensive knowledge of APL practices, procedures, and services.
• Are experienced supporting program management processes.
• Have experience working with highly classified programs.
• Possess experience in coordinating resources, and staff in multiple on-site and off-site locations

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at www.jhuapl.edu/careers.

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.

APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone's voice is heard are we empowered to be bold, do great things, and make the world a better place.

The referenced pay range is based on JHU APL's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.