Assistant Director - Finance and Operations

Lubbock

39557BR

Geosciences

Position Description

Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgment and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Major/Essential Functions

• Executive Support and Strategic Planning: Serve as a core member of the executive administrative team, contributing to departmental management and strategic planning initiatives
• Financial Administration: Oversee departmental finances, including annual budget preparation, monthly account reconciliation, and expense management. Manage P-card and travel card reconciliations, purchase orders, budget revisions, and other financial reporting functions (Chrome River, TechBuy, etc.).
• Travel and Expense Management: Prepare travel pre-approvals and expense reports for faculty, staff, and students. Supervise arranging travel accommodation and reservation
• Position Management: Coordinate all job searches, particularly faculty searches in BrassRing and Knexa systems from requisition to ePAF preparation and submission. Will be responsible for record keeping and documentation.
• Data and Performance Reporting: Produce monthly and annual reports detailing financial performance, accomplishments, providing insights into continuous improvement and planning.
• Event Planning and Coordination: Assist the department chair with event logistics, from planning to execution, to enhance community and departmental engagement.
• Staff Supervision: Provide leadership to administrative support staff, including an IT Technician and an Assistant, ensure effective operations and productivity.

Required Qualifications

Bachelor's degree in the area of specialization or closely related field. Three years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications

• Bachelor's degree in business administration, finance, or a related field (master's preferred).
• 5 years in experience in administrative or financial management, preferably in a higher education setting.
• Proficiency in Texas Tech Systems (TechBuy, COGNOS, etc.), travel systems (Chrome River), and office productivity tools.
• Strong leadership and supervisory skills.
• Excellent organizational, communication, and problem-solving abilities.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Occasional Duties

Complete other administrative or operational tasks as assigned by the department leadership.

Does this position work in a research laboratory?

No

Special Instructions to Applicants

Please provide a cover letter detailing relevant experience along with a list of 3-4 professional references and a current resume for full consideration.

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Monthly

Minimum Hire Rate

4000

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

Up to 25%

Shift

Day

Grant Funded?

No

Job Group

First line Managers

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.