Assistant Public Records Custodian

University of Wisconsin Madison
$73,000 ANNUAL (12 months)
paid time off, remote work
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Dec 13, 2024
Job Summary: The University of Wisconsin-Madison, the flagship campus of the University of Wisconsin System, is a research-intensive university serving approximately 49,000 students and employing more than 24,000 faculty and staff members. UW-Madison is an agency subject to the Wisconsin Public Records Law. The Office of Compliance provides program oversight for the Americans with Disabilities Act (ADA), Health Insurance Portability and Accountability Act (HIPAA Privacy), Title IX of the Education Amendments, the Wisconsin Public Records Law, data privacy, and for fair and impartial protected class discrimination complaint investigations. The Office collaborates with campus partners to mitigate compliance risk and promote ethical conduct throughout the university community. Situated in the Office of Compliance, the Assistant Public Records Custodian (APRC) reports to the Public Records Custodian, who serves as the institutional lead for public records compliance to fulfill the university's obligations under the Wisconsin Public Records Law. The APRC performs administrative duties associated with the receipt and processing of public records requests; works closely with requesters to ensure appropriate communication; reviews, redacts, and releases public records in accordance with the law, and assists the Public Records Custodian to ensure a consistent and fair process. Additionally the APRC provides guidance and consultation to campus partners and stakeholders regarding public records requests; monitors institutional risk; and communicates risk and remediation strategies to leadership to ensure compliance. The APRC works collaboratively with a number of campus partners including the Office of Legal Affairs, Office of the Chancellor, Business Services, research units, and other units across the institution. The APRC will also assist with creating training materials, and engaging in outreach and office development in support of the Public Records unit. Responsibilities: Compiles and classifies reports in support of a specific compliance program, assists leadership in regulatory report creation, coordinates notification issuance, and assists with the development and implementation of institution-wide policies to ensure compliance with institutional policies and/or laws and regulations. 20% Assists leadership with developing and publishing compliance reports in accordance with established laws and regulations 50% Audits and serves as a subject matter expert and point of contact for potentially affected units and affiliated organizations, ensuring appropriate notices are issued relating to compliance 10% Collaborates with other institutional compliance subject matter experts to review procedures and make change recommendations to leadership 10% Provides consultation to internal and external partners related to the Wisconsin public records law 10% Assists with institution wide training and outreach Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Required Bachelor's Degree Qualifications: REQUIRED: - Minimum 3 years applying complex regulatory frameworks including public policy - Effective communication skills - Strong interpersonal skills - Ability to work collaboratively - Attention to detail PREFERRED: - Experience interpreting the Wisconsin Public Records Law - Understanding of HIPAA, FERPA, or other laws impacting higher education records - Experience in a higher education setting Work Type: Full Time: 100% This is majority in-person work position, with one day per week of remote work. The successful candidate must be able to work in person at UW-Madison within 6 months of hire. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $73,000 ANNUAL (12 months) Depending on Qualifications This position offers a comprehensive benefits package, including generous paid time off, competitively priced insurance plans, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Learn more at https://hr.wisc.edu/benefits/. Additional Information: The successful candidate will be responsible for ensuring eligibility for employment in the United States on or before the first day of employment. University sponsorship of an employment visa is not available for this position. How to Apply: Click the 'Apply Now' button above to begin. After creating a UW Jobs profile, you will be asked to upload a cover letter and resume. Your application materials should demonstrate how your knowledge, skills, and experience align with the qualifications listed in the job posting. Contact: Kory Breuer kory.breuer@wisc.edu Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Compliance Specialist III(CP020) Department(s): A02-GENERAL SERVICES/OFFICE OF LEGAL SERVICES/COMPLIANCE Employment Class: Academic Staff-Renewable Job Number: 308665-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.