Sr. Academic Personnel Analyst

Please note: This position can be hybrid or primarily remote. The selected candidate must reside within the State of California or be willing to relocate.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 01-06-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Academic Personnel Office is a unit with the Division of Academic Affairs. As a division, we are committed to the ongoing work of building an inclusive and supportive community, where we collaborate to achieve shared goals. We seek to attract and develop a diverse workforce who will support these goals, support our increasingly diverse faculty, staff, students, and community members, and contribute to equity across our institution.

The Academic Personnel Office provides guidance and support that contributes directly to informed decision-making affecting academic personnel matters at UC Santa Cruz.

The mission of the Academic Personnel Office is to facilitate the recruitment, appointment, advancement, and retention of the most qualified and diverse faculty and academic appointees possible. The Academic Personnel Office provides leadership and oversight of academic policy and procedures in a manner that supports the overall academic goals and objectives of the Administration and the Academic Senate consistent with the campus Principles of Community.

We are seeking an individual who has strong analytical skills, works well independently, thrives in an ever-changing environment, and takes pride in providing excellent customer service.

JOB SUMMARY

This position is part of a team of analysts that work collaboratively to provide high-level analytical and transactional support to the campus administration and divisional academic human resources coordinators. Under direction of the assistant manager, the incumbent will perform complex duties associated with various aspects of compensation.

Please note: For full consideration for an interview, all applicants are required to provide responses to the question below. It is highly recommended that you merge ALL of your application materials (cover letter, resume, and answers to supplemental questions) into one document and upload that document as your resume.

Supplemental Question:

Provide examples of your past contributions to diversity, equity, and inclusion.

You may include: How you have demonstrated your understanding of the principles of diversity and equity. Discuss your vision for how you might make contributions to diversity, equity, and inclusion in the position for which you are applying.

APPOINTMENT INFORMATION

Budgeted Salary: $92,550 - $99,000 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: This position can be hybrid or primarily remote. The selected candidate must reside within the State of California or be willing to relocate.

Union Representation: Non-Represented

Job Code Classification: ACAD PERSONNEL ANL 3 (004514)

Travel: Never or Rarely

JOB DUTIES

80% - ANALYSIS & ADVISING

• Analyzes and interprets complex system-wide and campus policies, academic personnel procedures and practices, and collective bargaining agreements in order to provide strategic advice to campus constituents. Campus constituents include divisional academic HR staff, departmental staff, and academic employees.
• Participates in policy review and development of both campus and UC-wide policies; assists with campus implementation, including drafting/editing new or revised procedures and policy-related documents.
• Prioritizes work assignments, conducts research and data analysis, and helps develop resulting recommendations on assigned projects.
• Ensures compliance, consistent processes and facilitates resolutions to complicated requests.
• Keeps abreast of new and changing practices related to academic employees.
• ACADEMIC PERSONNEL AREA OF SPECIALIZATION - COMPENSATION
  • Analyzes academic personnel data in support of payroll, time and attendance, and wage implementations.
  • Creates reports and models in support of compensation programs.
  • Coordinates, supports, and participates in system-wide projects, including enhancements to current payroll and time and attendance systems as well as implementation of new systems and business processes. Participates in the planning and execution of system and user acceptance testing.

20% - TRAINING & INFORMATION

• Participates in various system-wide, campus, divisional, and unit meetings or trainings; makes or arranges for presentations; produces summaries of policy/procedural decisions or clarifications; and follows-up on action items.
• Participates in the development and maintenance of internal training and reference materials, and unit website.
• Provides training and direction to divisional academic HR staff, department chairs and managers, and Academic Personnel Office colleagues.
• Works in a collaborative manner with others across the organization to prioritize and complete multiple assignments on time and with a high level of accuracy.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and / or training.
• Experience using Microsoft and Google suites; including the capacity to use Excel's functions, features, and formulas to organize, analyze, and adjust data.
• Thorough knowledge of and ability to apply / interpret policies, union contracts, administrative procedures and practices.
• Thorough knowledge of UC systemwide policies, procedures and practices that govern academic personnel administration.
• Excellent critical and innovative thinking skills to address complex issues, develop recommendations and present nuanced analyses.
• Excellent interpersonal skills with the ability to establish and maintain cooperative working relationships with diverse groups of internal and external constituencies using insight, tact, and diplomacy to facilitate reasonable outcomes in a manner that supports and advances the campus Principles of Community in all activities.
• Organizational and time management skills sufficient to set priorities, coordinate and complete a number of competing assignments within established deadlines.
• Writing skills sufficient to prepare concise, logical and grammatically correct work.
• Excellent customer service skills.
• Demonstrated ability to exercise good judgment and discretion in handling confidential information.
• Ability to research, analyze, and compare and contrast complex data information.
• Ability to recall, retain, and accurately relay policy and procedural information.
• Ability to quickly learn and utilize new technology and applications.
• Demonstrated understanding of the diversity and equity related issues and needs in higher education or in a professional field.
• Ability to work effectively as a member of a team.
• Self-motivated with the ability to work independently.
• Math skills sufficient to calculate payments accurately.

PREFERRED QUALIFICATIONS

• Knowledge of human resources business software programs and systems.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
• Selected candidate must pass the employment misconduct disclosure process.

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

* UC Sexual Violence and Sexual Harassment Policy

* UC Anti-Discrimination Policy

* Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination