Contracts Specialist

Global Furniture Group, a leader in the workplace, education, healthcare + hospitality furniture industry has an immediate career opportunity at our Marlton, NJ corporate office.

Job purpose

The Contract Specialist will provide administrative and operational support to the Contract Manager to manage purchasing agreements for the company. The Contracts department is responsible for managing the existing contract portfolio as well as sourcing, evaluating, negotiating, executing and supporting contracts & purchasing agreements required for customers within key vertical markets such as healthcare, education and public sector/government.

Essential Duties and Responsibilities

• Support Contract Manager through purchasing agreement lifecycle (from sourcing, to development, to implementation, to administration of purchasing agreement.)
• Support agreements through several resource tools such as appropriate website updates, marketing/sales flyers, presentations and training.
• Prepare Contract Modifications as necessary to keep agreements and deliverables current, including authorization updates, product changes, price list updates including research of sample identification to justify changes such as PPI Data and Competitive Analysis.
• Prepare and complete data analysis for historical contract data and overall company commercial practices.
• Specialization in sustainability, group purchasing organization, state and local channels, federal purchasing channels, small business utilization efforts, vertical markets, negotiations, etc.
• Maintain database of contracts and support documentation for evaluation and auditing of federal and state programs including but not limited to: test reports, standards, sales reporting, authorizations, etc.
• Ensure adherence to company policies and procedures as well as technical and legal compliance; maintain compliance logs as necessary for audits.
• Complete and fulfill sales and compliance reporting, including subcontracting plans and diversity reporting requirements as applicable.
• Prepare, monitor, and coordinate business correspondence, generate required contract-related reports, annual business reviews under contracts, etc.
• Interact effectively with all stakeholders within the organization (as it applies) including, but not limited to Customer Care staff, Distribution Center staff, Product Managers and Specialists, Design, IT, Marketing, HR, Sales and our Executive Team.
• Review terms and conditions under contractual purchase orders and communicate with Contracting Officers and Purchasers.
• Independently research questions, concerns, and changes to the Federal Acquisition Regulation or State Law and Procurement as it relates to the contracts.
• Attend regular meetings and webinars to remain updated in all areas of procurement, acquisition, anticipated changes, laws, processes, bid meetings, etc.
• Brief Management and Sales on changes, activities, and recommendations for programs.
• Provide overall training on the utilization and benefits of contracts to internal and external customers.
• Monitor internal procedures to ensure integrity and compliance with contract programs and requirements.
• Ensure all necessary documentation remains updated and compliant with contracts, such as W-9's, insurance certificates, etc.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications include:

• Associate's degree or equivalent from two-year college or technical school.
• 2-3 years related experience and/or training.
• Legal experience preferred.
• Microsoft Office, Outlook & Dynamics Word and AS400 experience.

Working conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical requirements

While performing the duties of this Job, she/he is regularly required to sit and use hands to finger, handle, or feel. She/he is frequently required to talk or hear. Occasional walking is required; reach with hands and arms and stoop, kneel, crouch, or crawl.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Direct reports

No Direct Reports.

WHO WE ARE

The Global Furniture Group is a leading North American Manufacturer of furniture solutions. Global offers a broad range of furniture products designed for the workplace, education, healthcare + hospitality markets, delivering exceptional value and quality to its network of dealers, designers, and customers.

Operating for 50+ years and employing more than 4,000 people worldwide, Global has locations throughout Canada, the US, Mexico, China, and the UK.

BENEFITS

Global offers a comprehensive employee benefit program that enables our employees to stay healthy, feel secure and maintain a work/life balance. The following are benefits we offer employees (or may be eligible for):

Paid Time Off | Holiday Pay | Medical/Prescription Insurance | Dental Insurance | Vision Insurance | Health Savings Accounts (HSA) | Company-Paid Life and AD+D Insurance | Company Sponsored Long-term Disability | Short-term Disability | Voluntary Life Insurance | Employee Assistance Program (EAP) | Critical Illness and Accidental Injury Insurance | FSA | 401(k) & Roth 401(k)

WHERE WE ARE

Global has distribution centers and showrooms located all across the USA + Canada.

Global USA Showrooms:

Atlanta | Chicago | Miami | NYC | Philadelphia| Phoenix | Washington DC

Global USA Showrooms + Distribution Centers:

Atlanta | Baltimore | Chicago | Cincinnati | Dallas | Denver | Houston | Kansas City | Los Angeles | Miami | Philadelphia | Seattle| Tampa

You can visit us at www.globalfurnituregroup.com.

Disclaimer:

This information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications.

Global Furniture Group is an Affirmative Action Contractor and Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.

Global is proud to be an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other basis protected by applicable law.

Global is a smoke-free and drug-free workplace. To request assistance in completing this application, please call 800.220.1900 and ask for Human Resources.

This application will be considered for a period of 90 days. If you are not hired within that time period, your application will be deemed expired, and you will need to re-apply to be considered for future open positions with the company.

Global will not sponsor applicants for work visas.

Veterans encouraged to apply.