Customer Service Associate

If you're motivated by meaningful work that directly contributes to the wellbeing of your community, the Nestle Quality Assurance Center can offer you an unparalleled career. Our team is committed to being a force of good, protecting the safety and wellbeing of consumers across the nation. We provide comprehensive testing services to all of Nestle's production facilities and co-manufacturers, ensuring that our food and beverage products meet the highest safety, quality, and regulatory standards. As an organization, we're driven by our mission to strengthen consumer trust, and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm.

This position is not eligible for Visa Sponsorship.

SCHEDULE:

M-F 10:00-6:30

POSITION SUMMARY:
The Customer Service Associate provides an additional layer of quality and efficiency to the laboratory and Customer Service & Marketing Department of the Nestle Quality Assurance Center of Dublin. They efficiently and effectively provide information and customer support services when needed to all customer factories and customers serviced by NQAC Dublin laboratories. They facilitate resolution of deviation issues as needed, prepares paperwork for shipping of samples to the external laboratories, monitors pending results from the external laboratories for quick result reporting, and maintains the shelf-life program and submissions. They also function as a deviation specialist whom communicates submission issues to the customer while handling the deviated samples and storing them in the proper location until ready to be processed. They demonstrate the highest level of internal/external customer service skills and team-orientation while also exhibiting a sound understanding of NQAC Dublin analytical testing capabilities, customer base, and sample submission & processing requirements.

PRIMARY RESPONSIBILITIES:
Communications - 40-50%

• Presents ideas effectively, actively listens and works across functional boundaries with the ability to effectively communicate with customers and co-workers. Attends conference calls as needed.

Analytical - 40-50%

• Conducts a timely and accurate review of sample analysis information requests.
• Creates external sample analysis request forms and shipping paperwork in a timely fashion.
• Monitors pending results for external laboratory analyses for quick turnaround for our customers.
• Resolves deviations between laboratory and NQAC Customers.
• Researcheand timely resolves customer inquiries through email and/or phone calls.
• Resolves issues discovered within laboratory or information systems that need customer support or system support - receiving escalations from either customer or lab and closing within timely manner.
• Sends and resolves micro laboratory deviations between the customer and the microbiology laboratory while working closely with the other customer services representatives.
• Resolving customer submission issues (SAP, Web, Manual, and 3rd party) and communication.
• Resolves deviations where standing and sample/box movement is necessary.
• Ensures shelf-life pulls, storage, disposal and sample submissions are being handled as needed.
• Supports with resolution of Customer Service emails and phone calls.
• Lead small improvement projects or participate in large departmental or cross-functional process improvements.
• Supports and could manage more strategic processes such as shelf-life studies, external lab coordination (test outsourcing), market process-water program, and local courier service.

Quality Assurance - 5 - 10%

• Initiates corrective actions or OBS's for quality or customer issues.
• Updates/ initiates SOP's or Standards when appropriate.

Training - 0 - 15%

• Trains other employees as instructed and/or required for any of the analytical functions listed above. Must be able to demonstrate how to perform the job themselves while training.

Methods - 5 - 15%

• Maintains functional knowledge of Laboratory Information Management System (LIMS) and SAP required to complete job responsibilities within the department.
• Update SOP's, Forms, Training Records to Date, Train New Associates, Functions Delegated by Managers as required.

Note - Time allocated to each function within the position will vary depending upon departmental workflow requirements.

EXPERIENCE:

• HS Diploma required, undergraduate degree with some courses in science is preferred.
• Functional capacity as a team builder and team participant
• Demonstrated some ability to evaluate information and form appropriate recommendations
• Above average decision-making, communication & interpersonal skills
• Above average customer service and resolution skills
• Ability to handle multiple situations & tasks simultaneously
• Good application of organizational skills & attention to detail
• Ability to work independently with minimal supervision during normal business hours.
• Ability to cover Customer Service & Marketing Department alone on scheduled working holidays for a minimum of 8 hours or otherwise approved by Manager.
• Demonstrate flexibility to cover weekends or after hour shifts to allow for PTO coverage.
• Competence in software literacy, including LIMS and Microsoft Office.
• Some exposure to food processing or Quality Assurance is beneficial to identify the concerns and challenges of the customer.
• Experience working in/with an analytical laboratory is preferred.

SKILLS:

• Functional capacity as a team builder and team participant. Can work in group or alone; oriented towards the good of the whole.
• Strong attention to detail; balances, analyzes and takes appropriate action.
• High stress-tolerance and ability to maintain stable performance under pressure or opposition, such as time pressure or job ambiguity.
• Demonstrates initiative; is a self-starter, gets involved quickly, takes on difficult tasks with enthusiasm. Takes action to achieve goals beyond what is required.
• Maintains high activity productivity level. Operates with vigor, effectiveness and determination over extended periods.
• Demonstrated ability to evaluate information and form appropriate recommendations.
• Strong decision-making, communication & interpersonal skills.
• Excellent customer service and resolution skills.
• Ability to handle multiple situations & tasks simultaneously.
• Strong application of organizational skills & attention to detail.
• Ability to work independently with minimal supervision.
• Competence in software literacy, including LIMS (preferred) and Microsoft Office.

REQUISITION ID:

329896

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestle. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestle seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestle home.

The Nestle Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy