Science Division Awards and Fundraising Manager

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 01/06/2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Division of Physical & Biological Sciences (PBSci) fuses innovative learning experiences with high-impact research and guarantees that students of all backgrounds are integral to our world-changing science. Together, we explore the processes that mold the natural world-from the fundamental forces of nature and biochemical interactions to biological evolution and the flow of energy through the oceans, atmosphere, and solid earth to the forces that shape planets, galaxies, and the universe. Our 4,500+ students work beneath the redwoods of our renowned main campus, at the shore on our Coastal Campus, in the labs at the Westside Research Park, behind the telescopes of our observatories, and amid the 10,000 acres of our five natural reserves. Our students, faculty, and staff are committed to making a difference. We are currently training one fourth of all undergraduates on campus. Of these undergraduate students, about a third are first-in-family to attend college. Our student demographics closely mirror the nation. The brilliant minds behind our division make UC Santa Cruz a globally recognized engine for high-impact science.

For additional information, please visit science.ucsc.edu.

This position also intersects with the Division of University Advancement, which is a welcoming group of ambitious and creative professionals pursuing our mission in support of the university's overarching purpose. We take our work seriously because we care-but we don't take ourselves too seriously! University Relations values collaboration, and our staff is resourceful, enthusiastic, and hard-working. The division is a friendly and open place, and staff is supportive of and positive about one another's goals and aspirations. We often jump in to help where needed, rolling up our sleeves to get the job done. We dare to approach challenges as opportunities. Our custom is to seek creative ways to overcome obstacles, at times with limited resources, while keeping our eye on the objective: helping students achieve their goals, providing crucial public service, and advancing life-changing research and discovery. We hope you are inspired by what we do and are excited to contribute to our mission.

We are looking for candidates who do great work, and we hope they come from a number of different backgrounds and experiences. We aspire to build an increasingly diverse, equitable, and inclusive workplace. We encourage you to apply even if you do not believe you meet every one of the qualifications for the position but may have transferable skills and experiences.

We champion new ideas and uphold the UCSC Principles of Community.

JOB SUMMARY

Uses skills as a seasoned, experienced professional to manage two key needs: ensuring future donor funds by managing student and alumni awards in the Dean's Office and increasing efficiency of annual, major, and principal gift fundraising activities across the Division of Physical and Biological Sciences (the Science Division).

APPOINTMENT INFORMATION

Budgeted Salary: $80,000.00 - $83,000.00/year Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Monday to Friday, with the occasional evening or weekend if needed
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: PROJECT POLICY ANL 3 (007398)

Travel: Up to 25% of the time

JOB DUTIES

50% - Award Management

In consultation with the Dean's Office, relevant departments, Financial Aid, and the Development Office, manages the process of selecting finalists for scholarships, grants, and awards-especially those centered in the Dean's Office-and maintains a detailed database and standard operating procedures for award tracking and management.

• Tracks and collects student awardee data across the division with an eye to finding great stories to share with donors.
• Ensures the development and application of selection rubrics.
• Manages the Science Division Distinguished Alumni Awards nomination, selection, and recognition activities.
• Maintains shared and accessible planning documents, procedures, tracking calendars, and financial tracking for student awards.
• In support of student success, answers inquiries from students about how to navigate divisional awards, how to prepare successful applications, and awards follow-up.

30% - Strategic Fundraising Planning, Program Design, and Implementation

In consultation with the Executive Director, assists in designing, developing, delivering, and administering fundraising programs in support of the Science Division, identifies new donor prospects, develops materials and marketing plans, organizes related programs and events, and assists in cultivating, stewarding, and soliciting donor prospects.

• Develops strategies and plans and coordinates endeavors to reach, identify, expand, and strengthen long-term relationships with donors, trustees, alumni, parents, and supporters of the Division of Physical and Biological Sciences and the larger university and to move relationships forward.
• In coordination with development staff, develops plans and leads efforts to systematically identify and qualify large groups of potential donors.
• Works on annual giving projects and other donor appeals in the Science Division in concert with departments in University Advancement.
• Supports departmental fundraising efforts by responding appropriately to requests for assistance.
• Prepares case statements, fundraising appeals, and campaign materials to target key populations to maximize fundraising potential, coordinating the preparation of such materials with the University Advancement Communications and Marketing Office.
• Researches and prepares briefing packets for campus officials or volunteers (e.g., chancellor, executive vice chancellor, dean, or trustees). Drafts speeches or comments for speakers (as above) and compiles necessary background materials to provide context for events or meetings.
• Develops proficiency in the use of University Advancement resources, including the customer relationship management system and our partner units.
• Participates in divisional meetings and task forces, special committees, and other projects as needed.
• Fields requests from staff and faculty for event support for seminar series, symposiums, conferences, and other events, offers advice and connects them with assistance.
• Works closely with the Annual Giving team to develop a strategy for growing leadership giving through communications, events, mass appeals, and partnership with Chancellor's Associates program.

20% - Stewardship-Related Activities

Oversees stewardship-related activities in concert with the development directors.

• Oversees the weekly process of preparing and sending meaningful thank-you notes on behalf of the dean; gathers essential information and ensures letters are drafted in a timely manner.
• Manages and ensures the integrity of the award stewardship tracking process for the Science Division.
• Prepares donor stewardship materials such as student profiles and short videos for review and distribution by the gift officers; oversees the preparation of donor stewardship packages by gathering thank-you notes from students who receive donated awards and ensuring they get to the donors; drafts packages for the donors that include details about the student projects and an overview of the award along with the thank-you notes.
• Works with departments to help them develop templates and processes for thanking their donors.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Ability to develop thorough knowledge of the campus, its vision, mission, programs, policies, achievements, and infrastructure and to comprehend university policies and procedures related to fundraising and award management.
• Ability to develop sound knowledge of the full spectrum of development practice, principles, ethics, and activities, including gift policies, solicitations, stewardship, administration, and working with high-level volunteer committees, as well as the ability to apply this knowledge creatively to specific fund-raising projects.
• Demonstrated organizational and project management skills to work successfully with colleagues to manage complex processes and provide excellent donor stewardship.
• Organizational ability to manage and collect information from a variety of sources, represent it in a consistent manner on a spreadsheet or database, and feed it back in a variety of ways as needed.
• Expertise in or ability to quickly learn Java or Google App Script coding; experience with Google suite, spreadsheets, and databases.
• Highly developed interpersonal communication skills, including political acumen, social perceptiveness, and effective teamwork.
• Strong communication skills sufficient to express, concisely and persuasively (both orally and in writing), the mission of the university and the development goals of the campus and the Science Division and to effectively communicate with diverse populations having competing priorities.
• Highly developed judgment, decision-making, and skills to recognize, avoid, and resolve problems; skill in determining those issues and problems that need to be brought to management's attention.
• Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions; proven ability to work on several tasks simultaneously, to respond effectively to priorities, and to set and adhere to deadlines.
• Ability to give clear directives and use independent, rational judgment to make optimal decisions.
• Demonstrated ability to maintain a high level of confidentiality.
• Demonstrated commitment to diversity, equity, and inclusion.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to safely perform the physical requirements necessary to move light to moderate objects up to 60 lbs., with or without accommodation.
• The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• This position requires the ability to report to campus to work in-person as operationally required, with reasonable notice as determined by your manager; travel expenses not covered.
• Ability to work a variable schedule.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

MISCONDUCT DISCLOSURE REQUIREMENT
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination